Administrative Assistant
About The Position
The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. Duties include typing, filing, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, coordinating direct mailings, and supporting special projects. The role handles sensitive and confidential information and communicates with external callers and visitors as well as internal contacts at all levels. Independent judgment is required to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. The position has no supervisory responsibilities.
Requirements
- High school diploma.
- Prior administrative experience.
- Ability to lift up to 15 lbs.
Responsibilities
- Schedules and organizes meetings, travel, conferences, and department activities.
- Performs desktop publishing and creates visual presentations.
- Establishes, maintains, and updates filing systems, and retrieves information from files as needed.
- Organizes and prioritizes large volumes of information and calls; sorts and distributes mail.
- Drafts written responses or replies by phone or email and responds to recurring requests for information.
- Answers phones, takes messages, and handles routine and non-routine questions; cooperates with other departments to cover phones.
- Acts as a liaison with other departments and outside agencies, including high-level staff.
- Handles confidential and non-routine information and explains policies when necessary.
- Works independently and with a team on special and ongoing projects; manages special projects that may include coordinating presentations, disseminating information, direct mailings, and brochures.
- Types and designs correspondence, memos, charts, tables, graphs, business plans, and other materials.
- Proofreads copy for spelling, grammar, and layout, and ensures final copy is accurate and clear.
- Performs filing that may require lifting files, opening filing cabinets, bending, or standing on a stool.
- May travel occasionally.
Benefits
- Medical, dental, and vision benefits.
- Life and disability benefits.
- 401(k) retirement plans.
- Health Savings Account and Flexible Spending Account.
- Pet Discount Plan.
- Free counseling sessions.
- Legal advice sessions.
- Professional development.
- Referral program for full-time and part-time associates.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
