Administrative Assistant Weekends Only

PACS•Hanford, CA

2d•$18 - $18

About The Position

Hanford Post Acute is seeking a friendly, dependable, and organized Weekend Administrative Assistant to support the facility’s administrative operations and provide a welcoming experience for residents, families, visitors, and employees. The role is based primarily in the reception and administrative areas of a skilled nursing facility and involves regular interaction with residents, families, visitors, employees, healthcare professionals, and vendors. The noise level is generally low to moderate. The position provides general administrative and clerical support during weekend hours, including reception, telephone handling, visitor check-in, mail distribution, document preparation, record organization, and appointment coordination. The assistant also supports other departments with approved administrative tasks, communicates important information to facility leadership, protects confidential information, and follows facility policies, procedures, screening and security practices, and emergency protocols. The position has no supervisory responsibilities. This is a part-time, weekend-only opportunity paying $17.50–$18.00 per hour. Training and professional-growth opportunities are noted. Benefits are subject to eligibility requirements and facility policy.

Requirements

High school diploma or GED required.
Strong written and verbal communication skills.
Excellent customer-service and interpersonal skills.
Strong organization, accuracy, and attention to detail.
Ability to work independently and exercise sound judgment.
Ability to prioritize multiple responsibilities in a busy environment.
Professional appearance and demeanor.
Dependable attendance and consistent weekend availability required.
Ability to maintain strict confidentiality.

Nice To Haves

Previous administrative, receptionist, clerical, or customer-service experience preferred.
Healthcare, skilled nursing, or long-term care experience is a plus.
Basic proficiency with Microsoft Office, including Word, Outlook, and Excel.
Experience with multiline telephone systems and standard office equipment preferred.

Responsibilities

Provide general administrative and clerical support during weekend hours.
Greet residents, families, visitors, vendors, and applicants in a friendly and professional manner.
Answer and route telephone calls, take accurate messages, and respond to general inquiries.
Check visitors in and direct them to the appropriate department or location.
Maintain visitor sign-in records and follow facility screening and security procedures.
Notify employees of visitor arrivals and scheduled appointments.
Maintain a clean, organized, and welcoming reception and administrative area.
Receive, sort, and distribute incoming mail, packages, and deliveries.
Prepare correspondence, copies, reports, forms, and other requested documents.
Assist with filing, scanning, faxing, data entry, and record organization.
Maintain meeting-room schedules and assist with appointment coordination.
Support nursing, admissions, social services, activities, and other departments with approved administrative tasks.
Communicate important information to the Administrator or appropriate department leader.
Maintain accurate records and protect confidential resident, employee, and facility information.
Report safety concerns, unusual incidents, or urgent resident and visitor needs to the appropriate supervisor.
Follow facility policies, procedures, and emergency protocols.
Perform additional duties as assigned.