Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Proficiency with Microsoft Office Suite.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently and collaboratively within a team.
• Associate’s degree in business administration, legal studies, or related field; or equivalent combination of education and administrative experience.
• Minimum 3 years of administrative support experience.
• Valid Oklahoma driver’s license, or the ability to convert within 30 days for those with an out of state driver’s license that are an Oklahoma resident.

Nice To Haves

• Knowledge of legal documentation and terminology, preferred.

Responsibilities

• Provide day-to-day administrative support for staff within a department(s).
• Prepare, edit, and proofread correspondence, reports, presentations, and legal documents, ensuring accuracy and compliance with company standards.
• Assist with tracking deadlines, permits, and compliance obligations, as required by the department.
• Maintain and organize electronic and hard-copy files, ensuring accurate recordkeeping and document retention in accordance with company and legal requirements.
• Support the preparation of reports, filings, and submissions to ensure compliance.
• Assist staff with purchasing and procurement matters to support effective management of contracts for required services.
• Coordinate with internal departments and external partners to facilitate information flow.
• Coordinate travel arrangements, conference registrations, and expense reporting.
• Manage calendars, schedule meetings, coordinate appointments, and organize meeting logistics.
• Coordinate department purchasing activities, including purchase requisitions, purchase orders, invoices, and vendor communications.
• Coordinate meetings, employee events, community outreach activities, and other department-sponsored events.
• Perform other duties and responsibilities as assigned.

Benefits

• Highly competitive benefits package.