Senior Administrative Assistant

Structural Preservation Systems•Phoenix, AZ

5d•Onsite

About The Position

STRUCTURAL is seeking a Senior Administrative Assistant for its Phoenix office in Tempe, Arizona. The role is the go-to resource for office operations, keeping the workplace organized and welcoming for employees and visitors. The assistant provides front-desk coverage and administrative support across departments, including full-cycle weekly payroll, accounts payable processing, field travel arrangements, data entry, and handling confidential information. The position also supports employee events, meeting preparation, event logistics, and general office management. The schedule is Monday through Friday, 7:00 a.m. to 4:30 p.m.

Requirements

At least 5 years of administrative or office support experience.
Strong Microsoft Office skills, including Word, Excel, and Outlook.
Clear written and verbal communication skills.
Strong organizational and time-management abilities.
Professional, adaptable, and team-focused mindset.

Nice To Haves

Experience in the construction or contracting industry.
Bilingual proficiency in English and Spanish.

Responsibilities

Serve as the front-desk point of contact by answering phones, greeting guests, and handling incoming and outgoing mail.
Provide administrative support across departments, including data entry and field travel arrangements.
Process accounts payable.
Maintain confidential information.
Process and manage full-cycle weekly payroll, ensuring accurate and timely submission.
Help with employee events and celebrations.
Assist with meeting preparation, event logistics, and general office management tasks.