Senior Administrative Assistant

MANN+HUMMEL•Portage, MI

About The Position

The Senior Administrative Assistant provides comprehensive administrative and operational support to Business Unit and Operations leadership at the Portage, Michigan facility. The role coordinates executive calendars, meetings, travel, employee engagement activities, and plant-related initiatives while supporting efficient daily office operations. The ideal candidate is highly organized and proactive, communicates effectively, has technical proficiency, and can thrive in a fast-paced manufacturing environment.

Requirements

Associate degree or equivalent related work experience.
At least 2 years of relevant experience.
Experience with the Microsoft Office 365 platform.
Superior written and verbal communication skills to address all levels of the organization effectively.
Availability for limited travel to support events, offsite meetings, and internal shift activities.

Nice To Haves

Experience with the Concur travel management and expense reporting system.
Experience with SAP systems.
Familiarity with technical workflows and processes.

Responsibilities

Support the Business Unit and Operations management teams by managing incoming emails, phone calls, calendar appointments, internal meetings, and visits from external guests.
Facilitate the employee engagement council and coordinate quarterly and annual activities and events.
Retrieve, sort, and distribute daily mail and process outbound FedEx shipments as needed.
Handle catering requests for in-house Kaizen events, internal meetings, and customer visits.
Create written correspondence, communication posters, reports, and presentations using Microsoft Office 365, Canva, and internal AI tools.
Assist the Business Unit and Operations teams with travel arrangements using SAP Concur.
Assist with coordinating and supporting the annual physical inventory event.
Manage office supply and conference room hospitality orders through the SAP purchase order system.
Manage the company e-store budget, inventory, and promotion, and assist with uniform orders.
Promote company values and culture, support company priorities, and maintain focus on non-material savings opportunities.
Communicate professionally and effectively with team members, customers, and visitors, and handle information confidentially.
Maintain and encourage facility 5S practices and assist with monthly 5S audits.
Assist with monthly communication meetings, new-hire luncheons with Leadership, and other onboarding activities.
Complete additional support tasks delegated by the Executive Assistant to the Senior Leadership Team.