Senior Administrative Assistant
About The Position
The Senior Administrative Assistant provides complete, advanced administrative support to the SVP Business Operations & Insights, the SVP Strategic Operations & Alliances, and their direct reports. Working with considerable independence and intellectual curiosity, this role maintains a close, highly responsive connection to the business’s day-to-day activities. The position supports executives and their teams through calendar and travel coordination, communications, expense reporting, event logistics, and other administrative tasks, while handling confidential and proprietary information with discretion.
Requirements
- At least 5 years of experience supporting senior executives in a matrixed organization.
- Strong organization, attention to detail, and multitasking skills, with the ability to think strategically and anticipate the impact of simultaneous projects.
- Experience managing highly changeable calendars with tact, strict attention to detail, diplomacy, and sound judgment.
- Ability to quickly learn an organizational structure and execute team objectives in a complex and ambiguous environment.
- Ability to maintain confidentiality and professionalism at all times.
- Experience using Concur or a comparable platform for expenses and travel.
- Energetic, positive, outgoing, and resourceful disposition.
- Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.
Nice To Haves
- Experience supporting senior executives in the technology, media, or entertainment industries is preferred.
Responsibilities
- Coordinate and arrange executives’ meetings and schedules amid frequently changing calendars.
- Collaborate with other Administrative Assistants to ensure team members have the information they need.
- Anticipate contingencies and strategically prioritize tasks.
- Prepare travel and expense reports promptly using Concur or a comparable program.
- Support the team with tasks such as printing documents, light database entry, and ordering meals and office supplies.
- Communicate regularly and foster collaboration, teamwork, and cooperation as part of a high-touch team.
- Review emails, phone calls, and other correspondence regularly, and identify appropriate follow-up actions.
- Prepare detailed event and travel itineraries and trip-specific contact lists, and coordinate necessary arrangements.
- Handle highly confidential and proprietary information discreetly and with the utmost confidentiality.
- Coordinate logistics, correspondence, scheduling, and other arrangements for high-priority team events and engagements, including internal off-sites and external client events in partnership with MSG teams.
- Be available for non-conventional work hours and occasional travel as required.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
