Administrative Assistant

Texas Instruments•Dallas, TX

About The Position

Texas Instruments is seeking an experienced Administrative Assistant to provide administrative support for a senior leader. The role involves collecting and preparing information for executive staff discussions and meetings with external individuals, and handling high-level, sensitive contacts inside and outside the company. It requires in-depth knowledge of company operations, policies, and procedures, along with discretion, strong organization, and the ability to anticipate needs and manage complex situations. The position is highly visible to executive management and contributes to a detail-oriented team focused on urgency and results. The assistant serves as the executive’s primary contact for internal and external communications; manages a complex calendar; coordinates domestic and international travel; prepares correspondence, presentations, and reports; organizes meetings, celebrations, and strategic planning sessions; manages sensitive information; oversees special projects; and maintains a professional office environment. The role also plans and executes events and meetings for the leadership team and proactively addresses potential issues. Texas Instruments will not sponsor job applicants for visas or work authorization for this position.

Requirements

High school diploma or GED.
At least 5 years of relevant experience, including project or program management, event planning, schedule coordination, and coordinating international and domestic travel for leaders.
Expertise with Microsoft Office productivity tools, including Outlook, Word, PowerPoint, and Excel, as well as SharePoint and SAP.

Nice To Haves

At least 2 years of experience supporting senior managers with global teams.
Curiosity to learn about the business and ability to learn quickly.
Ability to work independently and take initiative while staying aligned with business leader expectations.
Ability to work effectively in a fast-paced, rapidly changing environment.
Ability to build strong relationships with key internal and external stakeholders.
Strong verbal and written communication skills.
Ability to quickly learn new systems and processes.
Strong interpersonal, analytical, and problem-solving skills.
Ability to collaborate effectively with people in different functions.
Initiative and a results-oriented approach.
Strong time-management skills that support on-time project delivery.

Responsibilities

Serve as the primary point of contact for internal and external communications on behalf of the executive.
Manage a complex and dynamic calendar, prioritizing critical meetings and engagements.
Coordinate domestic and international travel for leaders.
Prepare and edit correspondence, presentations, and reports.
Organize meetings, employee celebrations, and strategic planning sessions.
Manage confidential and sensitive information with discretion.
Oversee special projects and initiatives as needed.
Coordinate the office area and maintain a professional working environment.
Plan and execute events and meetings for the leadership team.
Anticipate the executive’s needs and proactively resolve potential issues.
Collect and prepare information for executive staff discussions and meetings with outside individuals.