EHS Administrative Assistant

Arq Solutions Red River LLC•Armistead, LA

4d•Onsite

About The Position

The EH&S Administrative Assistant provides administrative support to the EH&S team. The role collects, reviews, and analyzes data; prepares reports, charts, and presentation materials using word-processing, spreadsheet, and specialized software; and distributes scheduled reports and communications. It maintains files, databases, and archives of relevant confidential records; screens calls and responds to or routes routine inquiries; and schedules and coordinates meetings, travel, and team activities. The position may also manage expense reporting, invoicing, office supplies, or other routine team processes. Responsibilities include maintaining training, confidential medical, and permit records; preparing training packages; managing and reporting data in EHSQ and other information systems; logging incidents and near hits; managing safety data sheets, OSHA logs, safety-system and equipment tracking; and compiling monthly safety performance metrics. The assistant prepares accurate and timely documents, reports, and presentations using Microsoft Office, supports EH&S programs and initiatives, and operates the security gate during normal business hours to control authorized access to plant grounds. This is an onsite role, Monday through Friday, 7:00 AM to 4:00 PM CT. The employee is often required to stand, walk, and sit, and may occasionally walk on uneven outdoor surfaces and be exposed to outdoor weather. Regular attendance and punctuality are essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or equivalent required.
Minimum of 3 years’ experience providing comprehensive administrative support.
Ability and/or experience maintaining sensitive documentation.
Strong organizational abilities, including managing multiple tasks and priorities.
Ability to read and interpret technical information.
Ability to communicate effectively with company executives, vendors, and employees.
Effective problem-solving skills and a proactive approach to identifying and resolving issues.
Excellent communication and business writing skills.
Highly skilled in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
Strong computer literacy and ability to quickly learn and adapt to new software and technologies.
Experience with data entry and data management in multiple systems.
Strong customer service orientation and experience supporting internal and external stakeholders.
Ability to work onsite Monday through Friday, 7:00 AM to 4:00 PM CT.
Reliable and able to maintain confidentiality.
Detail-oriented, with the ability to produce high-quality work the first time.
Able to work independently with minimal supervision.
Proactive self-starter with the ability to take initiative.
Able to stand, walk, and sit as required; occasionally walk on uneven outdoor surfaces and be exposed to outdoor weather conditions.
Regular attendance and punctuality are crucial.

Nice To Haves

An associate or bachelor’s degree in Business Administration or a related field is preferred.
Administrative support experience in chemical manufacturing or an industrial setting is preferred.

Responsibilities

Maintain and update training records in compliance with company policies and regulatory requirements.
Prepare and manage training packages, ensuring materials are current and accurate.
Manage and retain confidential medical records.
Audit and maintain permit records.
Enter and manage data in the company EHSQ Management Software Platform and other information systems.
Write and retrieve reports from information systems to support EH&S activities.
Log incident and near-hit data.
Manage safety data sheets, the OSHA Log, incident and near-hit data logging, and EH&S safety system and equipment tracking.
Compile and report monthly company safety performance metrics (KPIs).
Prepare presentations, documents, and reports using Excel, PowerPoint, Word, and Outlook.
Ensure documentation is accurate, detailed, and produced in a timely manner.
Provide administrative support to the EH&S team.
Assist with the preparation and coordination of EH&S programs and initiatives.
Operate the security gate during normal business hours to ensure authorized entry and exit from plant grounds.
Collect, review, and analyze data; prepare and distribute scheduled reports and communications.
Maintain files, databases, and archives of relevant confidential records.
Screen calls and respond to or route routine inquiries.
Schedule and coordinate meetings, travel, and other EH&S team activities.
May manage expense reporting, invoicing, office supply inventory, or other routine team processes.