Executive Assistant (Administrative Support)

Pearson•United States,

3d•$80,000 - $90,000

About The Position

Pearson is seeking a proactive, highly organized Executive Assistant to support two senior executives within its Enterprise organization. This role coordinates strategic meetings, customer engagements, major events, travel, and team priorities in a fast-paced environment, while helping the organization adopt technology and AI to improve productivity. The Executive Assistant manages executive calendars across time zones; prepares meetings and tracks follow-up; supports customer-meeting readiness; arranges travel and processes expenses and purchase requests; and coordinates logistics for business and customer events. The role also supports sales-hire onboarding and recruiting interviews, serves as a key contact for executives and business partners, tracks deadlines and administrative deliverables, maintains team information and documentation, and provides insights and recommendations to support decisions. The position is eligible to participate in an annual incentive program. Applications are accepted through November 12, 2026, with the application window subject to extension based on business needs.

Requirements

Experience in business administration, management, or a related field.
Proven experience as an Executive Assistant or in a similar role; experience supporting multiple senior executives is preferred.
Strong organizational and project management skills, including the ability to prioritize and manage multiple tasks.
Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all organizational levels.
Proficiency in Microsoft Office and familiarity with project management tools and technology solutions.
Ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
Flexibility and adaptability in a fast-paced, dynamic environment, including the ability to navigate ambiguity and change.

Nice To Haves

Experience in a commercial organization driving high growth or in a technology-driven organization.

Responsibilities

Manage calendars for two Enterprise executives, coordinating internal and external meetings across time zones, anticipating conflicts, and proposing scheduling options.
Schedule, prioritize, and coordinate meetings in alignment with strategic objectives and business priorities.
Prepare agendas and pre-meeting briefs, and track action items and follow-through after key meetings.
Track customer meetings and ensure account teams and sponsors are prepared; proactively manage customer-facing time to support sales growth.
Arrange domestic and international travel and prepare and submit expense reports and purchase requests in accordance with policies and purchase-order processes.
Coordinate logistics for QBRs, sales kickoffs, leadership meetings, workshops, town halls, and customer or executive visits, including invitations, pre-reads, room or virtual setup, catering, and visitor access.
Coordinate event content collection and reviews, working with local office teams and vendors as needed.
Support onboarding for new sales hires and coordinate interview schedules with Recruiting.
Serve as a main point of contact for the supported executive leaders, enabling functions, and business partners.
Track routine deadlines and administrative deliverables, including submissions, approvals, and onboarding steps, and remind owners as needed.
Maintain accurate distribution lists, organization charts, shared sites, and team folders, with clear processes and documentation.
Facilitate decision-making by providing insights and recommendations.
Champion AI adoption and technology-first solutions to streamline workflows and enhance productivity.