Administrative Assistant Construction

Partner Engineering & Science, Inc. • Malvern, PA

3d • $20 - $23

About The Position

Partner is seeking a full-time Construction Support Specialist to provide administrative and project support to a team of Relationship Managers, Directors, and Project Managers. The role supports project coordination, client deliverables, team communications, and maintenance of project documentation. The position requires attention to detail, organization, strong communication, and the ability to manage multiple requests in a fast-paced environment. The stated hourly compensation is $20–$23, based on education, licensing, location, and professional experience.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in an office environment.
• Strong attention to detail and organizational skills.
• Excellent time-management skills and ability to multitask and prioritize multiple requests.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Word, Excel, and Adobe Acrobat.
• Ability to read, write, speak, and comprehend English; communicate clearly in person and over the telephone.
• Visual acuity sufficient to perform job duties, including reading printed materials and computer screens.
• Ability to perform fieldwork and hold a valid driver's license.
• Ability to work in an ambiguous, complex, fast-paced environment.
• Ability to bend, reach, stand, walk, sit, push, and pull frequently throughout the work shift.

Nice To Haves

• Higher education beyond a high school diploma or equivalent.
• Previous construction office or financial experience.
• Experience with construction accounting and construction documents.

Responsibilities

• Enter data into the firm database.
• Compile draft or final reports and check consistency of addresses, project numbers, dates, and other details; deliver reports according to client requirements and instructions.
• Serve as the primary point of contact for administrative issues and communications among the project team.
• Provide Partner Associates with engagement letters, report templates, and other documentation as needed.
• Maintain project files on the company server and FTP site.
• Handle frequent communication by email and phone.
• Perform fieldwork and work overtime, including weekends, if needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED