Onsite Project Administrative Assistant (Electrical Construction)

Eagle Electrical Services•Plain City, OH

1d•Onsite

About The Position

Eagle Electrical Services seeks an onsite Project Administrative Assistant to support senior project managers and estimators. The role provides administrative support across multiple projects and requires strong communication, judgment, organization, and the ability to manage varied tasks in a fast-paced, team-oriented environment. The position is based in New Albany, Ohio, and may involve travel to field locations as needed. The assistant maintains project records and supports project establishment, closeout, contracting, coordination, onboarding, and timekeeping. The position also participates in internal and external design and construction coordination meetings as needed, escalates sensitive or critical issues, and performs other assignments based on company needs or direction from senior project managers.

Requirements

High school diploma or GED.
Knowledge of the construction industry and contract documentation.
Working knowledge of federal, state, and city regulations and guidelines.
Proficiency with Microsoft Outlook, Word, and Excel.
Excellent written and verbal communication skills.
Ability to lead people and get results through others.
Ability to organize multiple projects effectively and plan resources.
Technical skills necessary for project engineering.
Ability to work with minimal supervision.
Ability to analyze and solve problems.
Commitment to company values.

Nice To Haves

Bachelor of Business Administration.

Responsibilities

Maintain logs for purchase orders, project financial updates, daily reports, and submittals across multiple projects.
Support project management with project establishment and closeout, purchase orders, subcontracts, meeting minutes, and follow-up on operational tasks.
Transmit executed subcontracts and change orders; execute, file, and track legal documentation for contracts, subcontracts, and bid documents.
Request certificates of insurance, prequalifications, OSHA documentation, and safety-related items from subcontractors and vendors.
Handle new-hire orientation and paperwork, and timekeeping.
Participate in internal and external design and construction coordination meetings as needed.
Escalate critical or sensitive issues to the Senior Project Manager or Estimating team.
Perform additional assignments as required by company operating needs or as directed by senior project managers.