Administrative Assistant - Construction

Turner & Townsend•Raleigh, NC

10h

About The Position

Turner & Townsend is seeking an Administrative Assistant to support office operations and construction-related teams. The role provides administrative, meeting, accounting, document-control, travel, and facilities support. Responsibilities include coordinating internal and office meetings, managing schedules and calendars, preparing agendas and documents, taking meeting minutes and tracking action items, and helping onboard new hires. The assistant also supports invoicing and purchase orders, document quality assurance and control, office supplies and equipment, mail and shipping, travel and expense reports, and coordination with customers, vendors, IT, and Facilities. The role also plans team events and social activities. On-site presence and requirements may change depending on client needs.

Requirements

At least five years of experience in an administrative support role.
At least three years of experience in a related position supporting a team of professionals.
Excellent written and verbal communication skills.
Experience in business administrative settings and meetings attended by senior management.
Professional manners and a team-oriented approach.
Proficiency with Microsoft Office and Google Workspace.
Excellent organizational skills and attention to detail.
Proactive, action-oriented approach and initiative.
Ability to multitask, prioritize, and work efficiently.
Ability to work independently; self-starter and energetic.
Ability to perform at a high level in a fast-paced, changing work environment and shift gears comfortably.

Nice To Haves

Accounting background.
Construction experience.
Bachelor’s degree or equivalent experience.

Responsibilities

Book meeting rooms; prepare and distribute documents; track action items for internal meetings.
Take meeting minutes and record action items.
Follow up with management and teams to develop agendas and prepare or distribute documents.
Raise invoices and purchase orders.
Support document control, including quality assurance and quality control.
Analyze and organize office operations and procedures, including personnel processes, information management, filing systems, supply requisitions, and clerical services.
Improve office productivity through proficient use of appropriate software applications.
Coordinate travel and complete expense reports.
Maintain contact with customers and outside vendors.
Welcome new hires by providing welcome packages, facility tours, keys, and introductions to team members.
Maintain office equipment and ensure products are in working order.
Order and maintain supplies.
Plan and organize happy hours, team-building events, and summer and holiday parties.
Coordinate lunch-and-learn sessions and birthday and anniversary lunches.
Coordinate and arrange office meetings, prepare agendas, and reserve and prepare facilities.
Provide support to the IT team and Facilities team.
Provide accounting support with monthly invoicing.
Manage schedules, calendars, and appointments.
Handle mail and shipping.