Construction Administrative Assistant
About The Position
Servpro of Vacaville is hiring an Administrative Assistant to support office teammates and customers by completing administrative tasks and providing polite, professional assistance by phone and email. The role involves coordinating project communications, monitoring project status and work in progress, preparing preliminary estimates with estimating software, and reviewing job-site documentation. The Administrative Assistant works closely with Project Managers to maintain thorough and accurate project documentation from beginning to end, and assists other departments as needed. This is a fast-paced office role with some filing and related physical activities. Each SERVPRO franchise is independently owned and operated.
Requirements
- At least 2 years of office-related experience.
- Knowledge of Microsoft Office.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills and the ability to multitask.
- Ability to remain detail-oriented while multitasking.
- Ability to lift files, open filing cabinets, and bend or stand as necessary for filing.
- Ability to successfully complete a background check, subject to applicable law.
Nice To Haves
- High school diploma or GED (listed as preferred; also listed separately without a preference qualifier).
- Xactimate estimating experience.
- Mitigation or insurance industry experience.
- Construction industry experience.
- Advanced Microsoft Suite experience.
- Advanced structure industry experience.
Responsibilities
- Perform fundamental daily administrative tasks to assist the office team.
- Perform detailed and accurate data entry.
- Assist other departments as needed.
- Communicate clearly and efficiently about projects with customers and project stakeholders.
- Oversee projects daily, including monitoring status, auditing, and tracking work in progress.
- Create preliminary estimates using estimating software.
- Review and validate job-site documentation.
- Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end.
Benefits
- Competitive compensation/salary.
- Health insurance.
- Paid time off.
- Training and development.
- Career progression.
- Professional development.
- Additional benefits.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
High school or GED
