Construction Administrative Assistant

Servpro•Vacaville, CA

About The Position

Servpro of Vacaville is hiring an Administrative Assistant to support office teammates and customers. The role handles administrative tasks, provides polite and professional assistance by phone and email, and contributes a helpful, positive presence in the workplace. It includes communicating with customers and project stakeholders, monitoring project status and work in progress, preparing preliminary estimates using estimating software, reviewing job-site documentation, and coordinating with Project Managers to maintain accurate project records from beginning to end. The role is based in a fast-paced office environment and may involve filing tasks requiring lifting files, opening filing cabinets, and bending or standing as necessary.

Requirements

At least 2 years of office-related experience.
Knowledge of Microsoft Office.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills and the ability to multitask while remaining detail-oriented.
Ability to successfully complete a background check, subject to applicable law.
High school diploma or GED is listed as preferred and is also listed in the position requirements.

Nice To Haves

Xactimate estimating experience.
Mitigation or insurance industry experience.
Construction industry experience.
Advanced Microsoft Suite experience.
Advanced structure industry experience.

Responsibilities

Perform fundamental daily administrative tasks to assist the office team.
Perform detailed and accurate data entry.
Assist other departments as needed.
Maintain clear and efficient project communication with customers and project stakeholders.
Oversee projects daily, including monitoring status, auditing, and tracking work in progress.
Create preliminary estimates using estimating software.
Review and validate job-site documentation.
Work with Project Managers to ensure thorough and accurate project documentation from beginning to end.
Collaborate with and assist other departments as needed.
Handle office tasks and provide professional assistance by phone and email.