Project Administrative Assistant – Telecommunications Construction

VEA Connect • Remote, Remote

7d • Remote

About The Position

VEA Connect is seeking a detail-oriented, highly organized, and self-motivated Project Administrative Assistant to provide remote administrative and documentation support to a Project Coordinator. The role requires working independently, managing time effectively, taking ownership of assigned responsibilities, and maintaining consistent communication with the project team.

The successful candidate will support telecommunications construction projects by interpreting construction drawings and site plans, maintaining project documentation, tracking work and progress, and helping prepare as-built records and closeout packages. The ability to interpret construction drawings is mandatory and will be assessed during interviews. Candidates must demonstrate practical ability to identify construction symbols, utility routes, and relevant drawing details.

Requirements

• Minimum 1 year of experience in construction administration, project administration, or a related role.
• Ability to read and interpret construction drawings, site plans, and utility layouts; this is a mandatory requirement and will be assessed during the interview process.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and a proactive approach to assigned responsibilities.
• Ability to manage responsibilities independently in a remote working environment, with consistent communication, accountability, accurate recordkeeping, and deadline management.

Nice To Haves

• Experience in telecommunications, fiber optic construction, utilities, or civil construction.
• Familiarity with as-built drawings, construction quantities, and project closeout documentation.
• Experience using project management and construction tracking systems.
• Experience with monday.com and Sitetracker (Salesforce).

Responsibilities

• Provide daily administrative support to the Project Coordinator.
• Read and interpret construction drawings, site plans, and utility layouts.
• Assist with reviewing drawings against field reports and project documentation.
• Maintain and organize construction drawings, revisions, and project records.
• Assist with tracking completed work, construction quantities, and project progress.
• Update project trackers, spreadsheets, and progress reports.
• Assist with preparing as-built documentation and project closeout packages.
• Maintain accurate electronic filing systems and project records.
• Proactively identify outstanding tasks and ensure deadlines are met.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed