Administrative Assistant

BallenIsles Country Club • Punta Gorda, FL

5d

About The Position

Heritage Landing Golf and Country Club in Punta Gorda, Florida, is hiring a full-time Administrative Assistant for a fast-paced, hospitality-focused property organization. The role provides secretarial and clerical support, assists with financial and revenue-related tasks, prepares reports, maintains office procedures and filing systems, and may train or coordinate other office staff. The position is part of Troon, a global golf and community management company.

Requirements

• Associate degree (AA) and one to two years of administrative experience, or an equivalent combination of education and experience.
• Regular and reliable attendance.
• Ability to work independently with little or no supervision.
• Ability to communicate verbally and in writing, compose letters, and sensibly facilitate phone calls and general inquiries.

Nice To Haves

• Intermediate to advanced computer skills, including Microsoft Word and Excel.

Responsibilities

• Perform secretarial duties for the department manager, including filing, answering phones and taking messages, arranging conference calls, scheduling meetings, handling information requests, and making travel arrangements.
• Perform clerical duties such as typing, copying, and taking meeting minutes.
• Orient visitors to the department or facility.
• Distribute daily mail and maintain filing systems, including databases.
• Answer telephone calls and provide the general public with information about the department or facility.
• Prepare summaries and reports.
• Assist with month-end close, including reviewing and printing reports.
• Assist with daily revenue audits for revenue-generating departments.
• Assist with reconciliation of accounts payable, vendor statements, loans, and other accounts as needed.
• Complete special projects and related duties assigned by the department manager.
• Develop and maintain current office procedures.
• Train, coordinate, and/or supervise other office or clerical staff.
• Perform other duties as required.

Benefits

• Medical, dental, and vision coverage.
• 401(k) with employer match for employees age 19 and older.
• Paid time off (PTO) and leaves of absence, subject to applicable law and eligibility criteria.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree