Administrative Assistant

Confidential • Calabasas, CA

5d • $21 - $23 • Onsite

About The Position

Premier Workspaces is seeking a full-time Administrative Assistant for its Calabasas location. The role provides reception and administrative support while maintaining the smooth operation and appearance of the workspace. The Administrative Assistant welcomes clients, delivers hospitality, handles telephone calls and requests, and helps create a professional environment where clients feel valued and supported. Professional attire and a valid driver license are required.

Requirements

• Ability to take general directions and apply them to diverse and unique situations.
• Good understanding of business etiquette.
• Manual dexterity.
• Pleasant telephone voice and ability to handle calls professionally, pronouncing clients’ names clearly and concisely.
• Detail-oriented.
• Basic Word and Excel skills.
• Professional business appearance, manner, and attitude.
• Cooperative attitude compatible with working with others.
• Initiative and ingenuity; promptness, reliability, and dependability.
• Communication and organizational skills.
• Valid driver license; driving records clearance and background check clearance.
• Authorized to work in the United States.
• Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak clearly and effectively before groups of customers or employees.
• Ability to perform basic arithmetic using whole numbers, common fractions, and decimals.
• Ability to apply common-sense understanding to written, oral, or diagrammed instructions and solve problems using common-sense decision skills.
• Knowledge of Microsoft Office programs, Yardi, and the Internet.

Responsibilities

• Answer and screen telephone calls for several different companies using a multi-line phone system.
• Provide customer service with a positive, can-do attitude.
• Distribute mail and process postage and deliveries.
• Photocopy and file documents for clients.
• Schedule conference rooms for clients.
• Perform word processing for clients.
• Handle client requests.
• Manage reception and help maintain the workspace's smooth operation and appearance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed