Administrative Assistant

Nuclear Regulatory Commission • Atlanta, GA

5d

About The Position

This position supports one of several offices: the Office of the Chief Nuclear Reactor Inspector (CNRI), Office of Nuclear Material Safety and Safeguards (NMSS), Office of Nuclear Reactor Regulation (NRR), Office of the General Counsel (OGC), or Office of the Chief Information Officer (OCIO). The assigned office determines the supervisor. The position is not subject to Confidential Financial Disclosure or security ownership restriction reporting requirements.

The Administrative Assistant provides comprehensive administrative support for an assigned Division and serves as lead support for lower-graded Branch assistants. Duties include calendar management and meeting scheduling for supervisors; preparing, routing, and maintaining official documents using ADAMS and EWOK eConcurrence; assisting with Division management travel; and ensuring time, attendance, and travel activities are accurately completed under agency guidelines. The position may also provide occasional backup support across the Office, Division, or Branch.

The role requires at least one year of specialized experience at the next lower grade level in Federal service or equivalent public- or private-sector experience. There are no education requirements. The position may be eligible for situational telework under agency policy. Employment requires U.S. citizenship, drug testing, and meeting and maintaining security and suitability requirements. A one- or two-year trial period applies.

Requirements

• At least one year of specialized experience at the next lower grade level in Federal service or equivalent experience in the private or public sector.
• Proficiency performing tasks with computer systems, including data entry, database management, and report production.
• Experience performing administrative and clerical duties such as mailing, faxing, copying, and filing.
• Experience using word-processing software such as Microsoft Word or similar, Adobe Acrobat, and Microsoft Office suite or similar software.
• Experience supporting senior staff and collaborating with internal and external contacts.
• Experience with administrative functions such as time and attendance, travel, budget, workload, purchasing or bank card, calendar management, and file management.
• Experience proofreading and formatting documents for grammar, punctuation, and spelling.
• Experience ensuring compliance with organizational correspondence and concurrence procedures.
• U.S. citizenship is required.
• Must be able to meet and maintain security and suitability requirements; a transferable security clearance or background investigation leading to a clearance is required for new hires, subject to the stated temporary waiver provisions.
• Must undergo drug testing.
• Must serve a one- or two-year trial period and receive written certification for continued employment after the trial period.
• The resume must clearly describe how the candidate possesses the specialized experience.

Responsibilities

• Provide comprehensive administrative support for an assigned Division and serve as lead support for lower-graded Branch assistants.
• Manage supervisors' calendars and schedule meetings as needed.
• Use ADAMS and EWOK eConcurrence to prepare, route, and maintain official documents.
• Assist with travel arrangements for Division management.
• Ensure time, attendance, and travel activities are completed accurately and in accordance with Agency guidelines.
• Provide occasional backup administrative support across the Office, Division, or Branch.

Benefits

• Comprehensive health and life insurance plans
• Flexible Spending Account Program for health and dependent care
• Dental insurance
• Vision insurance
• Retirement savings and investment plan through the Thrift Savings Plan, similar to a 401(k)
• Annual (vacation) leave and paid sick leave
• Family-friendly leave policies
• 11 paid holidays per year
• Transit benefits

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed