Administrative Assistant-Physical Therapy

University of Mississippi Medical Center • Jackson, MS

3d

About The Position

The Administrative Assistant provides comprehensive administrative support to the assigned department, helping ensure efficient daily operations. The role includes managing office operations, coordinating schedules, handling communications, preparing and maintaining documents and records, supporting events and financial processes, maintaining databases, and assisting faculty, staff, and students.

Requirements

• Associate or bachelor's degree, or a high school diploma/GED and two years of customer service or administrative support experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Detail-oriented and able to multitask effectively.
• Familiarity with basic medical terminology and academic processes.

Responsibilities

• Maintain office supplies and inventory, and keep the office organized and professional.
• Coordinate appointments, meetings, and conferences for department staff and faculty.
• Handle incoming and outgoing emails, phone calls, and mail, and serve as a point of contact for internal and external stakeholders.
• Prepare, edit, and distribute documents, reports, and presentations; maintain accurate records and files.
• Assist with planning and organizing departmental events, seminars, and workshops.
• Process invoices, expense reports, and purchase orders; assist with budget tracking and financial reporting.
• Maintain databases, ensure data integrity, and generate reports as needed.
• Provide administrative support to faculty, staff, and students.
• Assist with special projects and other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree