Administrative Assistant

Michels Corporation•Fond du Lac, WI

About The Position

The Administrative Assistant provides day-to-day administrative support under supervision in Michels Corporation’s Aviation Department. The role requires strong attention to detail and the ability to maintain confidentiality. Success depends on multitasking, prioritizing work, and presenting a professional image. Duties include processing monthly American Express charges and rental direct bills, accessing and uploading invoices for specified jobs, arranging credit card authorizations for travelers without company cards, completing monthly expense reports, and assisting with other needs as they arise.

Requirements

High school diploma or GED, with 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Exceptional organizational and time-management skills, with strong attention to detail.
Excellent verbal and written communication skills.
Ability to multitask and prioritize workloads in a fast-paced environment.
Strong problem-solving skills and a proactive approach to challenges.
Professionalism and discretion when handling confidential information.

Nice To Haves

Familiarity with project management tools.

Responsibilities

Process monthly American Express charges by identifying who the charges belong to and recording the information in an Excel spreadsheet.
Process monthly rental direct bills by identifying who the charges belong to and recording the information in an Excel spreadsheet.
Access invoices for specific jobs for billing and upload invoices as requested.
Request and complete credit card authorizations for travelers without company credit cards when needed.
Complete monthly expense reports.
Assist with other needs as they arise.