Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Ability to effectively hear, understand, read, comprehend, write in the English language
• Ability to see work environment, instructions, information and people

Nice To Haves

• Previous experience performing similar job tasks preferred but not required

Responsibilities

• Primary person responsible for professionally answering multi-line phone system by 8:00 a.m. and throughout shift, coordinating relief when away from work area
• Effectively operate multi-line telephone system to answer, greet, screen, transfer callers to appropriate personnel
• Professionally greet persons entering company, determine nature of visit and alter appropriate personnel of visitor
• Maintain cleanliness of reception area (i.e. collect shred documents, restock paper in office equipment, etc.)
• Handle requests from customers, vendors or personnel and ensure they are resolved quickly or redirected to appropriate person
• Maintain working knowledge of company processes including but not limited Sales and Purchase Order Entry, Receiving, Scanco, data entry, customer service, regulatory compliance, Sage and filing systems
• Accurately perform manual and electronic tasks including but not limited to filing, scanning, data entry and document control
• Accurately perform clerical tasks in a variety of areas including but not limited to: Sales Orders and Purchase Orders, Receiving, Department of Transportation compliance requirements and other areas or Departments
• Apply analytical skills to compute, verify, organize, maintain or update numerical and written records
• Assist with inventory cycle counts to accurately report product quantities to applicable personnel
• Efficiently operate computer systems, telephone with voicemail systems, photocopiers, facsimile machines, scanners, payment application systems, spreadsheet and file maintenance equipment to enter, store and retrieve applicable business information
• Accurately accomplish work tasks within prescribed timeframes and inform Management when assistance is needed
• Interact as part of a Team maintaining professionalism with personnel, customers, vendors, visitors and associates
• Demonstrate effective ability to follow work instructions and processes using the English language and mathematics
• Communicate in a professional, respectful, and courteous manner with all employees, customers, management, and others with whom we may work. Contribute to a successful workgroup and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, high employee engagement, and the constructive exchange of ideas designed to meet or exceed the organization’s strategic goals.
• Complete special projects and other duties as assigned to meet team, department, and Company goals while actively demonstrating accountability and responsibility for achieving desired outcomes and measurable results
• Follow all company policies and procedures
• Other job tasks may be assigned during the course of employment