Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Minimum 1 year of experience in construction administration, project administration, or a related role.
• Ability to read and interpret construction drawings, site plans, and utility layouts; this is a mandatory requirement and will be assessed during the interview process.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and a proactive approach to assigned responsibilities.
• Ability to manage responsibilities independently in a remote working environment, with consistent communication, accountability, accurate recordkeeping, and deadline management.

Nice To Haves

• Experience in telecommunications, fiber optic construction, utilities, or civil construction.
• Familiarity with as-built drawings, construction quantities, and project closeout documentation.
• Experience using project management and construction tracking systems.
• Experience with monday.com and Sitetracker (Salesforce).

Responsibilities

• Provide daily administrative support to the Project Coordinator.
• Read and interpret construction drawings, site plans, and utility layouts.
• Assist with reviewing drawings against field reports and project documentation.
• Maintain and organize construction drawings, revisions, and project records.
• Assist with tracking completed work, construction quantities, and project progress.
• Update project trackers, spreadsheets, and progress reports.
• Assist with preparing as-built documentation and project closeout packages.
• Maintain accurate electronic filing systems and project records.
• Proactively identify outstanding tasks and ensure deadlines are met.