Dean's Office Administrative Assistant

Brigham Young University•Provo, UT

4d•$53,500 - $70,000

About The Position

Provide high-level executive and operational support to the senior leadership team of BYU Continuing Education, including the Dean, four Associate Deans, and Legal Counsel. Strategically manage complex executive calendars, communications, travel, meetings, financial processes, and administrative initiatives while exercising independent judgment, anticipating leadership needs, and maintaining confidentiality. Serve as a trusted liaison among university leadership, Continuing Education directors and employees, faculty, staff, external partners, and stakeholders. Support the efficient operation of the Dean’s Office and coordination across BYU Continuing Education, an organization of more than 250 full-time employees. Coordinate organization-wide initiatives, executive operations, and large-scale events by translating leadership priorities, resolving administrative challenges, and improving organizational efficiency.

Requirements

Firm commitment to the mission of BYU.
At least 3 years supporting senior-level administrators.
Advanced MS Office skills, including Outlook, PowerPoint, Word, and Excel.
Excellent communication, attention to detail, professionalism, and discretion with confidential information.
Strong organizational skills to manage complex travel and meeting schedules, competing priorities, and deadlines under pressure.

Nice To Haves

Four-year college degree in business or a related field, or equivalent professional experience.
Extensive knowledge of university policies and procedures and their application to Continuing Education operations.
Experience using Workday.
Knowledge of Continuing Education’s organization, programs, and departments.

Responsibilities

Partner with the Continuing Education senior leadership team to coordinate executive priorities, communications, and operations.
Manage complex executive calendars, prioritize competing demands, anticipate conflicts, and align leaders’ time with organizational priorities.
Anticipate leadership needs and coordinate meetings, retreats, interviews, information, logistics, and follow-through.
Participate in weekly executive leadership and monthly Leadership Council meetings; prepare minutes, document decisions and action items, draft executive materials, and serve as an organizational liaison.
Lead organization-wide and cross-functional initiatives, improve Dean’s Office processes, and coordinate employee engagement and recognition activities, including all-employee meetings.
Coordinate domestic and international executive travel, authorizations, expense reports, reimbursements, and related financial documentation in accordance with university policies.
Coordinate Harman Building room reservations and manage Continuing Education’s 15-vehicle fleet.
Coordinate employee assignments for Women’s Conference and Education Week and provide on-site operational support, referring matters outside the position’s authority to the appropriate administrator.
Recruit, hire, train, supervise, and mentor two Dean’s Office student assistants.
Set priorities, delegate work, coordinate office coverage, monitor performance, provide feedback, and make employment and wage recommendations within university guidelines.

Benefits

BYU automatically contributes 8% to the 401(k) at no cost to the employee; BYU adds an additional 4% if the employee contributes 5%. Rehires may qualify for different retirement plans.
Generous vacation and sick time, plus 13 paid holidays.
Employee assistance program available to the employee and household members.
Tuition benefits for employees and eligible family members.
Access to athletic facilities.
Medical and dental benefits.
Short- and long-term disability benefits.
Paid parental and maternity leave.
Wellness program.
Free on-campus parking.
Free UTA passes for the employee, spouse, and qualified dependents.
Discounts at the BYU Store and for many BYU events.