Administrative Assistant 4 - School of Medicine Dean's Office

Nevada System of Higher Education • Reno, NV

2d

About The Position

The University of Nevada, Reno School of Medicine Dean's Office is recruiting an Administrative Assistant 4 to provide advanced administrative, operational, and facilities management support to the Senior Associate Dean of Administration and Finance and the Office of Business Operations and Finance. The role performs complex executive support functions, including calendar management, meeting coordination, travel arrangements, financial and purchasing processes, project coordination, and communications management.

The position also serves as the primary coordinator for School of Medicine space planning, utilization, facilities operations, and building management across academic, research, clinical, and administrative locations. It liaises with university departments, external partners, facilities, real estate, environmental health and safety, and other stakeholders to support strategic planning, facility maintenance, space allocation, and operational initiatives. The role provides project management and committee support, develops and maintains operational procedures, prepares reports and presentations, and exercises independent judgment to resolve operational, facilities, and administrative issues.

Requirements

• High school graduation or equivalent education and four years of progressively responsible relevant work experience, including experience in one or more of the following: administrative or program support to professional staff and management; secretarial duties supporting a manager; coordinating communications between a manager, staff, and program clientele; supervision of subordinate staff; or researching information from internal and external sources.
• Alternatively, one year of experience as an Administrative Assistant III in Nevada State service.
• An equivalent combination of education and experience may qualify.

Responsibilities

• Provide advanced administrative, operational, and facilities management support to the Senior Associate Dean of Administration and Finance and the Office of Business Operations and Finance.
• Manage calendars, coordinate meetings, arrange travel, and manage communications.
• Support financial and purchasing processes.
• Coordinate projects.
• Coordinate School of Medicine space planning, utilization, facilities operations, and building management across academic, research, clinical, and administrative locations.
• Liaise with university departments, external partners, facilities, real estate, environmental health and safety, and other stakeholders.
• Support strategic planning, facility maintenance, space allocation, and operational initiatives.
• Provide project management and committee support.
• Develop and maintain operational procedures.
• Prepare reports and presentations.
• Use independent judgment to resolve operational, facilities, and administrative issues.

Benefits

• Enrollment in the Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Health insurance options, including dental and vision.
• Life insurance.
• Generous annual and sick leave.
• Fitness center memberships, including family membership options.
• Discounts at local businesses for WolfCard holders.
• Employee assistance support for employees and eligible dependents.
• Classified employee grants-in-aid for eligible training and educational opportunities, with tuition paid in full for qualifying courses.
• Classified Employee Family Opportunity Program access for eligible spouses, domestic partners, and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED