Administrative Assistant 3 - School of Medicine

Nevada System of Higher Education • Reno, NV

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About The Position

The University of Nevada, Reno is recruiting an Administrative Assistant 3 for the School of Medicine. The position maintains strong working relationships within the MD Program and across School of Medicine staff, faculty, and students. It provides administrative support to leaders and handles scheduling, communications, financial transactions, records, searches, and events. The role also proctors exams according to established guidelines and performs other duties as assigned.

The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., subject to change based on organizational needs. This is a 100% full-time-equivalent position in classified service, Compensation Grade 27. Salary placement is determined under the Nevada Administrative Code and may depend on the recruitment, qualifications, internal equity, and budgets.

Requirements

• High school graduation or equivalent education and three years of progressively responsible relevant work experience, including experience in one or more of the following: maintaining complex records and files; public/customer relations, including explaining detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
• Alternatively, one year of experience as an Administrative Assistant II in Nevada State service.
• An equivalent combination of the specified education and experience may qualify.

Responsibilities

• Maintain working relationships within the MD Program and across School of Medicine staff, faculty, and students.
• Manage the Senior Associate Dean’s calendar and schedule meetings on behalf of the NSHE Specialist 1.
• Answer day-to-day questions.
• Make travel arrangements.
• Purchase supplies and reconcile Pcard statements in Workday.
• Process other financial transactions.
• Manage hosting budgets and gift accounts.
• Coordinate searches.
• Prepare agendas.
• Organize and maintain confidential records and files for leaders.
• Plan and organize events.
• Proctor exams according to established guidelines.
• Perform other duties as assigned.

Benefits

• Enrollment in the Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Health insurance options, including dental and vision.
• Life insurance.
• Generous annual and sick leave.
• Fitness center memberships, including spouse/domestic partner membership options.
• Mountain EAP counseling and advising support for employees and eligible dependents.
• Classified Staff Grants-In-Aid Benefit.
• Classified Employee Family Opportunity Program for eligible family members of classified employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED