Administrative Assistant - School of Nursing
About The Position
The Lillian Carter Center at Emory University’s School of Nursing seeks an organized, detail-oriented administrative professional to support Global Research initiatives and daily operations. The role provides administrative support in a fast-paced academic and research environment, managing calendars and meeting requests; coordinating meetings, special events, and student information sessions; responding to telephone and email inquiries; preparing presentations, flyers, reports, and other communications; and maintaining records, databases, spreadsheets, and invoices. The position also supports travel arrangements, budgets, expense reports, and reimbursements, and helps ensure office activities comply with Emory policies and procedures. The position may work from home regularly but requires commuting to Emory University on a flexible weekly schedule based on business needs and agreed-upon departmental guidelines. The employee must reside in Georgia. Emory may change the remote-work status with notice.
Requirements
- Bachelor’s degree, or a high school diploma or equivalent with five years of administrative experience.
- Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
- Experience with collaboration tools such as OneDrive, Zoom, and Teams, or similar tools.
- Must reside in Georgia.
- Must be able to commute to Emory University on a flexible weekly schedule based on business needs.
Nice To Haves
- Experience in global work within communities and with stakeholders.
Responsibilities
- Provide administrative support for the Lillian Carter Center at the School of Nursing and its Global Research initiatives.
- Ensure office activities comply with Emory policies and procedures.
- Respond to incoming telephone calls and emails to the Lillian Carter Center.
- Maintain calendars and prioritize management and Global Research meeting requests.
- Review incoming correspondence, identify items of special interest to management, handle routine correspondence, and prepare appropriate responses.
- Complete forms, grant applications, and correspondence associated with programs as needed.
- Prepare charts, graphs, scientific or programmatic reports, presentations, flyers, PowerPoints, and other meeting or event materials.
- Create and edit reports associated with the department’s primary business.
- Schedule meetings and coordinate logistics for meetings, special events, and student information sessions for Immersion experiences.
- Coordinate and attend meetings and events, prepare materials, and/or take minutes.
- Initiate, process, and maintain records and invoices for Global Research.
- Keep management apprised of account status, identify cost-effective solutions, and authorize expenditures as applicable.
- Monitor or maintain budgets and grants, assist with budget development, and prepare expense reports and reimbursements.
- Plan and coordinate travel arrangements.
- Maintain databases and spreadsheets; analyze data and generate associated reports as needed.
- Establish and organize files and documents.
- Oversee ordering and maintenance of office supplies.
- May supervise or direct support staff and/or students.
- Perform related responsibilities as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
