Administrative Assistant - School of Nursing

Emory University • Atlanta, GA

1d • Hybrid

About The Position

The Lillian Carter Center at Emory University’s School of Nursing seeks an organized, detail-oriented administrative professional to support Global Research initiatives and daily operations. The role provides administrative support in a fast-paced academic and research environment, including calendar and meeting coordination, special-event logistics, responding to inquiries, preparing presentations and communications, maintaining records and databases, processing invoices and expense reports, and supporting travel and budget-related activities. The position calls for managing multiple priorities, providing exceptional customer service, and ensuring efficient administrative support.

The role may work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based on business needs and department guidelines. The employee must reside in Georgia. Emory reserves the right to change remote-work status with notice.

Requirements

• Bachelor’s degree, or a high school diploma or equivalent and five years of administrative experience.
• Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
• Experience with collaboration tools such as OneDrive, Zoom, or Teams.
• Must reside in the state of Georgia.
• Must be able to commute to Emory University on a flexible weekly schedule based on business needs.

Nice To Haves

• Experience in global work within communities and with stakeholders.

Responsibilities

• Provide administrative support for The Lillian Carter Center at the School of Nursing.
• Ensure office activities comply with Emory policies and procedures.
• Respond to incoming telephone calls and emails from the LCC email account.
• Maintain calendars and prioritize meeting requests for management and Global Research.
• Review incoming correspondence, identify items of special interest to management, handle routine correspondence, and prepare appropriate responses.
• Complete forms, grant applications, and correspondence associated with programs, as needed.
• Prepare charts and graphs for reports and presentations.
• Create and edit scientific, programmatic, and other departmental reports.
• Schedule meetings and manage logistics for meetings and special events.
• Coordinate and attend meetings, special events, and student information sessions; prepare materials and/or take minutes.
• Prepare flyers, PowerPoint presentations, and other materials for meetings, events, and information sessions for students participating in Immersion experiences.
• Initiate, process, and maintain records and invoices, including those for Global Research.
• Keep management apprised of account status, identify cost-effective solutions, and, as applicable, authorize expenditures.
• Monitor or maintain budgets and grants, assist with budget development, and prepare expense reports and reimbursements for the team.
• Plan and coordinate travel arrangements.
• Maintain databases and spreadsheets; analyze data and design or generate related reports as needed.
• Establish and organize files and documents.
• Oversee the ordering and maintenance of office supplies.
• May supervise or direct support staff and/or students.
• Perform related responsibilities as required.

What This Job Offers

• Job Type: Full-time