Administrative Assistant 3

State of Louisiana • Reserve, LA

1d

About The Position

The Administrative Assistant 3 provides administrative and operational support to executive staff and helps ensure the efficient operation of the executive offices at Port headquarters. The role requires strong organization, discretion, attention to detail, sound judgment, professional communication, and the ability to manage multiple priorities. It offers the opportunity to work closely with Port leadership and support executive operations, Commission meetings, and high-visibility projects and events.

The Port of South Louisiana serves resident industry’s maritime transportation needs, assists with development of maritime and industrial facilities, encourages foreign and domestic investment in the River Parishes Region and Louisiana, and attracts cargo to the Globalplex Intermodal Terminal.

This position is probationary and participates in a Career Progression Group. The salary offered will be determined based on qualifications and experience. No Civil Service test score is required for consideration. Applications must include relevant, detailed experience and education; resumes are not accepted in lieu of completed application sections.

Requirements

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Strong organization, discretion, attention to detail, sound judgment, professional communication, and ability to manage multiple priorities.

Responsibilities

• Requisition and stock supplies for Port headquarters; receive and verify supplies and equipment against purchase orders and requisitions.
• Coordinate with other administrative personnel on work overload, mass mailings, promotional packages, special projects, and Port-sponsored conferences, banquets, seminars, and other events.
• Prepare memoranda for directors, administrators, and managers regarding administrative decisions and policy matters.
• Assist with compiling, copying, and distributing the Port of South Louisiana Commission meeting agenda.
• Assemble the agenda compendium and other materials required for Commission meetings.
• Ensure incoming mail is sorted and assembled for distribution to the appropriate divisions and personnel.
• Provide administrative and operational support to executive staff and support efficient operation of the executive offices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed