Administrative Assistant 3 - School of Medicine

University of Nevada Reno • Reno, NV

9d

About The Position

The University of Nevada, Reno School of Medicine is recruiting an Administrative Assistant 3 to maintain strong working relationships within the MD Program and across School of Medicine staff, faculty, and students. The position supports senior leadership and program operations by managing calendars and meetings, responding to day-to-day questions, coordinating travel, handling purchasing and financial transactions, maintaining budgets and confidential records, coordinating searches, and organizing events. The role also includes proctoring exams according to established guidelines and performing other duties as assigned.

The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., subject to change based on organizational needs. This is a classified position at Grade 27 with a 100% full-time equivalent. The posting is open until filled and may close without notice when sufficient applications are received or a hiring decision is made.

Requirements

• High school graduation or equivalent education and three years of progressively responsible relevant work experience, including experience in one or more of these areas: maintaining complex records and files; public/customer relations, including explaining detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
• Alternatively, one year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience as described above.
• Submit a resume/CV detailing major duties performed in each job and documenting qualifying education and experience.
• Provide contact information for three supervisory references.

Responsibilities

• Manage the Senior Associate Dean’s calendar.
• Schedule meetings on behalf of the NSHE Specialist 1.
• Answer day-to-day questions.
• Make travel arrangements.
• Purchase supplies and reconcile Pcard statements in Workday.
• Process other financial transactions.
• Manage hosting budgets and gift accounts.
• Coordinate searches.
• Prepare agendas.
• Organize and maintain confidential records and files for leaders.
• Plan and organize events.
• Proctor exams according to established guidelines.
• Perform other duties as assigned.

Benefits

• Public Employees’ Retirement System of Nevada (PERS) enrollment upon hire.
• Health insurance options, including dental and vision.
• Life insurance.
• Annual and sick leave.
• Fitness center memberships, including spouse/domestic partner membership options.
• Mountain EAP counseling and advising services for employees and eligible dependents.
• Classified Staff Grant-In-Aid Benefit.
• Classified Employee Family Opportunity Program for eligible spouses, domestic partners, and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED