Administrative Assistant - Economic Development

CITY OF MABLETON•Mableton, GA

6d•Onsite

About The Position

Under the direction of the Economic Development Director, the Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the Economic Development Department. The position manages correspondence, meetings, schedules, records, reports, and departmental documents, and assists businesses, stakeholders, and the public. It requires strong organizational, communication, and customer service skills, the ability to manage multiple priorities, and professionalism and discretion when handling confidential information. The role also supports economic development boards, commissions, committees, task forces, special projects, programs, and community initiatives. It conducts research using sources such as GIS, LexisNexis, economic and demographic databases, public records, and web-based tools; prepares materials and reports; and creates and manages social media content and public-facing communications. The position is based at the City of Mableton in Mableton, Georgia, with travel of up to 25%.

Requirements

High school diploma or equivalent.
Two years of customer service experience.
Administrative experience, preferably in a government or public service environment.
Proficiency in Google Suite and other relevant software.
Valid Georgia Class C driver's license.
Knowledge of modern office policies and procedures.
Knowledge of customer service principles and practices.
Knowledge of research and report preparation principles.
Skill in using computers and job-related software programs.
Skill in operating modern office equipment.
Oral and written communication skills.

Nice To Haves

Bachelor's degree in Business Administration, Political Science, Public Administration, Economics, Urban Planning, or a related field.

Responsibilities

Perform general clerical duties, including data entry, filing, photocopying, and scanning.
Draft, proofread, and distribute correspondence, memos, agendas, and reports.
Maintain accurate records, documents, filing systems, and official municipal records in accordance with records retention policies.
Schedule and coordinate meetings, appointments, and events for department staff; prepare meeting materials and take and distribute minutes as needed.
Serve as a primary point of contact for public inquiries by phone, email, and in person, providing information or directing inquiries to appropriate personnel.
Process invoices and purchase orders and assist with budget tracking and financial reporting.
Communicate with internal staff, elected officials, external agencies, businesses, and community partners.
Use office software and municipal systems for word processing, spreadsheets, databases, and scheduling.
Maintain office equipment and request maintenance or supplies as needed.
Provide support for special projects, programs, community initiatives, and assigned economic development boards, commissions, committees, and task forces.
Compile data and prepare reports for municipal presentations, economic development initiatives, or public use.
Conduct research using GIS, LexisNexis, economic and demographic databases, public records, and web-based research tools.
Develop flyers, brochures, presentations, reports, and other marketing and educational materials for public meetings, workshops, training sessions, and community outreach.
Create and manage social media content promoting department programs, events, initiatives, project milestones, and accomplishments.
Communicate complex economic development programs, policies, and initiatives clearly to elected officials, stakeholders, businesses, and the public.
Handle sensitive information with discretion and comply with municipal policies, procedures, laws, and regulations.
Perform other related duties as required.