Administrative Assistant - Economic Development

CITY OF MABLETON•Mableton, GA

4d•Onsite

About The Position

Under the direction of the Economic Development Director, the Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the Economic Development Department. The position manages correspondence, coordinates meetings and schedules, maintains records, prepares reports, processes departmental documents, and assists businesses, stakeholders, and the public. It requires strong organizational, communication, and customer service skills, plus the ability to manage multiple priorities while maintaining professionalism and confidentiality. The role also supports economic development boards, commissions, committees, task forces, special projects, and community initiatives. It involves conducting research, preparing materials for public use and municipal presentations, developing marketing and educational content, and creating social media content to promote departmental programs and achievements. The position must communicate complex economic development programs and policies clearly to elected officials, stakeholders, businesses, and the public.

Requirements

High school diploma or equivalent.
At least 2 years of customer service experience.
Administrative experience; government or public service experience is preferred.
Proficiency in Google Suite and other relevant software.
Valid Georgia Class C driver's license.
Knowledge of modern office policies and procedures.
Knowledge of customer service principles and practices.
Knowledge of research and report preparation principles.
Computer and job-related software skills.
Ability to operate modern office equipment.
Oral and written communication skills.

Nice To Haves

Bachelor's degree in Business Administration, Political Science, Public Administration, Economics, Urban Planning, or a related field.
Administrative experience in a government or public service environment.

Responsibilities

Perform clerical duties, including data entry, filing, photocopying, and scanning.
Draft, proofread, and distribute correspondence, memos, agendas, and reports.
Maintain accurate records, documents, filing systems, and official municipal records in accordance with retention policies.
Schedule and coordinate meetings, appointments, and events; prepare materials and take and distribute meeting minutes as needed.
Respond to public inquiries by phone, email, and in person, providing information or directing inquiries to appropriate personnel.
Process invoices and purchase orders and assist with budget tracking and financial reporting.
Communicate with internal staff, elected officials, external agencies, businesses, and community partners.
Use office software and municipal systems for word processing, spreadsheets, databases, and scheduling.
Maintain office equipment and request maintenance or supplies as needed.
Support special projects, programs, community initiatives, and assigned economic development boards, commissions, committees, and task forces.
Compile data and prepare reports for municipal presentations, economic development initiatives, or public use.
Conduct research using GIS, LexisNexis, economic and demographic databases, public records, and web-based research tools.
Handle confidential information with discretion, including information concerning real estate transactions, litigation, personnel matters, and proprietary business matters.
Develop flyers, brochures, presentations, reports, and other marketing and educational materials for public meetings, workshops, training sessions, and community outreach.
Create and manage social media content promoting departmental programs, events, initiatives, project milestones, and accomplishments.
Communicate complex economic development programs, policies, and initiatives clearly to elected officials, stakeholders, businesses, and the public.
Follow municipal policies, procedures, and applicable laws and regulations.
Perform other related duties as required.