Administrative Assistant (bilingual)

CDM • Omaha, NE

7d • Onsite

About The Position

E&K is seeking an organized, dependable, and professional bilingual Administrative Assistant to support daily operations at its office in Gretna, Nebraska. The position is fully in-office and provides administrative support across multiple departments while interacting with employees, customers, vendors, and visitors. The role requires written and verbal English and Spanish proficiency, strong communication and organizational skills, and the ability to handle a variety of responsibilities throughout the day.

Requirements

• Bilingual in written and verbal English and Spanish.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to prioritize and handle multiple requests from different departments.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Professional and welcoming customer-service approach.

Nice To Haves

• Previous administrative, receptionist, or office support experience preferred.
• Construction industry administrative experience preferred.
• Experience with document management, workflows, contracts, or construction-related processes is a plus.

Responsibilities

• Answer and route incoming phone calls.
• Greet and assist employees, customers, vendors, and visitors.
• Receive, distribute, and coordinate incoming and outgoing mail and deliveries.
• Coordinate building maintenance and service needs for company office buildings.
• Order and maintain office, breakroom, and restroom supplies.
• Stock breakrooms and office supply areas and monitor inventory levels.
• Schedule meetings and maintain company calendars.
• Coordinate meals, refreshments, and meeting arrangements.
• Support all departments with filing, reporting, document preparation, scanning, data entry, and other administrative needs.
• Provide bilingual English/Spanish assistance as needed.
• Serve as backup for HR onboarding and new-hire orientations.
• Assist with contract management data entry, document organization, and record maintenance.
• Maintain organized records and protect confidential company and employee information.
• Assist with special projects and other administrative responsibilities.
• Perform all other duties as assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• HSA and FSA options
• Company-paid life insurance
• Company-paid disability insurance
• 401(k) retirement savings plan
• PTO
• Paid sick leave
• Student loan payback program
• Volunteer time-off
• Additional programs designed to support employee and family well-being

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed