Administrative Assistant (bilingual)

E&K • Omaha, NE

5d • Onsite

About The Position

We are seeking an organized, dependable, and professional Bilingual Administrative Assistant to support the daily operations of the E&K office in Gretna, Nebraska. The position is fully in-office and interacts with employees, customers, vendors, and visitors while providing administrative support across multiple departments. The ideal candidate is bilingual in English and Spanish, communicates well, stays organized, and is comfortable handling a variety of responsibilities throughout the day.

The role includes front-office support, coordinating mail and deliveries, maintaining office supplies and calendars, arranging meetings, providing administrative assistance to departments, and supporting onboarding and contract-management records. The assistant is also expected to maintain organized records, safeguard confidential information, assist with special projects, and perform other assigned duties.

Requirements

• Bilingual in written and verbal English and Spanish.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to prioritize and handle multiple requests from different departments.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Professional and welcoming customer-service approach.

Nice To Haves

• Previous administrative, receptionist, or office support experience preferred.
• Construction industry administrative experience preferred.
• Experience with document management, workflows, contracts, or construction-related processes is a plus.

Responsibilities

• Answer and route incoming phone calls.
• Greet and assist employees, customers, vendors, and visitors.
• Receive, distribute, and coordinate incoming and outgoing mail and deliveries.
• Coordinate building maintenance and service needs for company office buildings.
• Order and maintain office, breakroom, and restroom supplies.
• Stock breakrooms and office supply areas and monitor inventory levels.
• Schedule meetings and maintain company calendars.
• Coordinate meals, refreshments, and meeting arrangements.
• Support all departments with filing, reporting, document preparation, scanning, data entry, and other administrative needs.
• Provide bilingual English/Spanish assistance as needed.
• Serve as backup for HR onboarding and new-hire orientations.
• Assist with contract-management data entry, document organization, and record maintenance.
• Maintain organized records and protect confidential company and employee information.
• Assist with special projects and other administrative responsibilities.
• Perform all other duties as assigned.

Benefits

• Medical, dental, and vision coverage.
• HSA and FSA options.
• Company-paid life and disability insurance.
• 401(k) retirement savings plan.
• PTO and paid sick leave.
• Student loan payback program.
• Volunteer time-off.
• Additional programs designed to support employee and family well-being. Benefit eligibility and coverage are subject to plan terms and conditions.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed