Administrative Assistant 3 - State 4-H Office
About The Position
The State 4-H Office Administrative Assistant 3 provides high-level, comprehensive administrative support to the State 4-H Leader and secondary support to Associate State 4-H Leaders. As part of the Extension Administrative Support team, the position also assists the Associate Dean and Director of Extension and the Assistant Dean and Associate Chair with special projects, strategic initiatives, and daily operations as organizational needs arise. The role involves complex administrative responsibilities and requires confidentiality and discretion when handling sensitive information. The position is located at the Nationwide & Ohio Farm Bureau 4-H Center in Columbus, Ohio. It is a regular position scheduled for 40 hours per week on the first shift.
Requirements
- High school diploma or GED.
- Two years of relevant experience.
- Certification or vocational training may be required.
Nice To Haves
- Associate degree in a relevant field may be preferred.
- Four to six years of relevant experience preferred.
Responsibilities
- Coordinate, maintain, and optimize complex calendars and meeting schedules for leadership.
- Organize and prepare detailed agendas, itineraries, and briefing materials for meetings and events.
- Support travel logistics for the state 4-H team.
- Support daily operations and general office management of the State 4-H Office.
- Assess inquiries and concerns directed to the office, determine an appropriate course of action, or delegate them to the appropriate personnel.
- Research pertinent information and provide data-driven guidance to the state 4-H team, the Associate Dean and Director of Extension, and the Assistant Dean and Associate Chair.
- Draft, review, and edit official documents, correspondence, presentations, letters, forms, and web-based materials.
- Provide administrative support to state 4-H hiring processes and search committees.
- Assist with onboarding tracking and coordination of mentoring programs for new 4-H professionals.
- Serve as an official liaison for the State 4-H Leader, Associate Dean and Director of Extension, and Assistant Dean and Associate Chair to college and university officials.
- Support the development and implementation of 4-H administrative policies and procedures.
- Execute special projects, cross-programmatic initiatives, and other duties assigned by leadership.
Benefits
- Ohio State offers a comprehensive benefits package starting the first day of employment, based on position type and eligibility.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
