Administrative Assistant 4 - Statewide 4-H YDP Office

University of Nevada Reno • Reno, NV

1d • Onsite

About The Position

The University of Nevada, Reno Extension is seeking an Administrative Assistant 4 to support the Statewide 4-H Youth Development Program. This position plays a critical role in administering and coordinating statewide 4-H operations, including program reporting, data management, fiscal coordination, event planning, and administrative support for multiple statewide initiatives. The position is based at the UNR Redfield Campus in South Reno, Nevada, and collaborates with Extension faculty and staff, volunteers, youth development professionals, external organizations, and community partners to support 4-H programs and events across the state. The position is contingent upon funding and does not provide layoff rights.

The role supports statewide reporting and compliance, serves as the statewide administrator for 4-H Online and related program management systems, and assists with fiscal and administrative operations. It also coordinates events, trainings, conferences, and outreach activities; maintains procedures and documentation; supports communications and publications; and provides administrative support for initiatives such as 4-H Camp and Shooting Sports.

The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evening, weekend, offsite work, and travel may be required to support statewide events. The schedule may change based on organizational needs.

Requirements

• High school graduation or equivalent education and four years of progressively responsible relevant work experience, including one or more of the following: administrative or program support to professional staff and management; secretarial duties supporting a manager; coordinating communications between a manager, staff, and program clientele; supervising subordinate staff; or researching information from internal and external sources.
• Alternatively, one year of experience as an Administrative Assistant III in Nevada State service, or an equivalent combination of education and experience.
• Ability to lift up to 20 pounds for event setup and materials transport.
• Successfully pass a fingerprinting/background check.
• Valid Class C driver’s license or higher operator’s license.

Nice To Haves

• Experience coordinating multiple projects and priorities in a fast-paced environment.
• Strong organizational, communication, and problem-solving skills.
• Experience with databases, spreadsheets, reporting systems, and Microsoft Office applications.
• Experience supporting educational, nonprofit, youth development, Extension, or public-sector programs.
• Experience coordinating events, trainings, or statewide initiatives.
• Experience with financial processes, budget tracking, purchasing, or grants administration.
• Experience managing databases, program records, or reporting systems.
• Ability to work independently while collaborating effectively with diverse stakeholders across multiple locations.

Responsibilities

• Coordinate statewide reporting and compliance activities, including enrollment, participation, and program outcome reporting.
• Serve as the statewide administrator for 4-H Online and related program management systems.
• Support fiscal and administrative operations, including purchasing, travel, p-card reconciliation, budget tracking, and grant-related documentation.
• Coordinate statewide, regional, and national 4-H events, trainings, conferences, and outreach activities.
• Develop and maintain administrative procedures, records, reports, and program documentation.
• Serve as a liaison between county offices, statewide faculty and staff, volunteers, external partners, and stakeholders.
• Assist with communications, publications, website updates, and program resource development.
• Provide administrative support for statewide initiatives, including 4-H Camp, Shooting Sports, and other youth development programs.

Benefits

• Public Employees’ Retirement System of Nevada (PERS) enrollment upon hire.
• Health insurance options, including dental and vision.
• Life insurance.
• Annual and sick leave.
• Fitness Center annual or semester memberships, with spouse/domestic partner membership options.
• Mountain EAP counseling and advising services for employees and eligible dependents.
• Classified Staff Grants-In-Aid Benefit.
• Classified Employee Family Opportunity Program for eligible spouses, domestic partners, and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED