Administrative Assistant 4

Northrop Grumman • Sunnyvale, CA

2d • $66,600 - $111,000 • Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman - Marine Systems (Operations) is seeking an Administrative Assistant 4 to join our team of qualified, diverse individuals located in Sunnyvale, CA. The Administrative Assistant 4 for the Operations team within Marine Systems will primarily support the Senior Director of Manufacturing and other Manufacturing Directors. The position will coordinate with other Administrative Assistants supporting departmental directors on campus as well as the administrative assistants at the sector and divisional level. The selected candidate should thrive in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative/team settings across all levels. The position will report directly to the Senior Director of Manufacturing and will have a limited number of direct reports supporting specific assignments.

Requirements

• High School Diploma or equivalent with a minimum of 6 years of experience supporting a variety of executive leaders in a manufacturing/government environment.
• Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel).
• Experience with Confluence or similar system.
• Excellent organizational skills with the ability to handle multiple tasks, changing needs, and competing priorities.
• Experience handling complex calendars including coordinating both on and off-site meetings and/or events.
• US citizenship is required.

Nice To Haves

• SharePoint (or equivalent) and intranet/internet proficiency.
• Experience with making travel arrangements.
• Experience with Concur (or similar) reporting systems for domestic and international travel.
• Ability to compile/ generate reports and presentations.
• Complete a wide variety of tasks with minimal supervision and with high quality.
• Efficiently coordinate Outlook calendars

Responsibilities

• Support multiple directors in the Sunnyvale, CA location
• Coordinate meetings: onsite and offsite to include ordering meals, setting up online Zoom and Microsoft Teams
• Maintaining departmental records for training purposes
• Support data calls: collection and organization of data using Microsoft Office software (Word, Excel, and PowerPoint)
• Prepare presentations in PowerPoint including creating and compiling information from multiple sources
• Booking travel and preparing expense reports
• Point of contact for administrative manufacturing concerns and questions
• Work on site full time

Benefits

• health insurance coverage
• life and disability insurance
• savings plan
• Company paid holidays and paid time off (PTO) for vacation and/or personal business
• overtime
• shift differential
• discretionary bonus
• Annual bonuses
• Long Term Incentives (for VP or Director positions)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED