Administrative Assistant 4

Northrop Grumman • Falls Church, VA

7d • $66,600 - $111,000

About The Position

Northrop Grumman’s Corporate Sector Chief Information & Digital Office (CIDO) is seeking an Administrative Assistant 4 to support the Enterprise Platforms & Applications and Engineering & Manufacturing Solutions value streams. The selected candidate will provide high-level administrative and operational support to leadership and teams in a fast-paced, technology-focused environment, working independently with minimal direction and handling sensitive information with discretion and professionalism.

The role supports more than 15 directors and managers and includes calendar and meeting coordination, travel planning, expense reconciliation, document preparation, cross-functional follow-up, team operating rhythms, onboarding and offboarding support, and maintenance of team information and collaboration resources. The assistant also supports leadership reviews and events, coordinates procurement and site logistics, consolidates information for status updates, and identifies administrative process improvements.

The position requires a high school diploma or equivalent and six years of related administrative or clerical experience, or an equivalent combination of education and experience aligned to Level 4 requirements. Candidates must be able to obtain a U.S. Government Secret clearance as a condition of continued employment. The role includes travel 25% of the time; relocation assistance is not available. Flexible work arrangements are offered, and a 9/80 work schedule option is available. The primary level salary range is $66,600 to $111,000.

Requirements

• High school diploma or equivalent and six years of related administrative or clerical experience, or an equivalent combination of education and experience aligned to Level 4 requirements.
• Ability to obtain a U.S. Government Secret-level security clearance as a condition of continued employment.
• Demonstrated experience providing administrative support to managers or teams in a complex, fast-paced environment.
• Proficiency with Microsoft Office 365, including Outlook, Teams, Word, PowerPoint, and Excel, and collaboration tools such as SharePoint and OneDrive.
• Strong organizational, time-management, and multitasking skills, with the ability to prioritize and follow through with minimal supervision.
• Excellent written and verbal communication skills, with attention to detail and accuracy.
• Ability to handle confidential information discreetly and maintain professionalism.
• Ability to build effective working relationships across multiple teams and functions.

Nice To Haves

• Experience supporting IT, engineering, digital, or technology-focused organizations.
• Familiarity with agile or value stream-based ways of working, including PI or quarterly planning and iterative delivery rhythms.
• Experience coordinating leadership reviews, program reviews, or complex cross-functional meetings.
• Experience with enterprise collaboration platforms and tools used for workflow, document management, and reporting.
• Initiative in identifying and implementing process or administrative improvements.

Responsibilities

• Provide administrative support to more than 15 directors and managers within the Engineering & Manufacturing Solutions and Enterprise Platforms & Applications value streams.
• Provide calendar management, meeting coordination, travel planning, and expense reconciliation for value stream leaders and their teams.
• Plan, schedule, and support internal and external meetings, reviews, workshops, and town halls, including agendas, logistics, facilities or virtual setup, materials, and minutes.
• Prepare, edit, and format correspondence, presentations, reports, and other documents for leadership review and broader distribution.
• Coordinate cross-functional activities and follow-ups across CIDO, engineering, manufacturing, and business stakeholders to support objectives and milestones.
• Maintain action item, deliverable, and decision logs; track completion and follow up with owners.
• Support onboarding and offboarding, including systems access coordination, distribution lists, workspace setup, and introductory materials.
• Help manage team operating rhythms, including staff meetings, cadence reviews, program reviews, PI or quarterly planning, and retrospectives.
• Maintain organization charts, distribution lists, SharePoint and Teams sites, and shared repositories in alignment with CIDO standards.
• Assist with collecting and consolidating data for status updates, metrics, and leadership reviews.
• Screen and prioritize emails, calls, and inquiries, responding or redirecting on behalf of leadership as appropriate.
• Coordinate procurement requests for team needs, such as office supplies, minor equipment, and software or service requests, following established procedures.
• Support site and event logistics, including visitor coordination, conference room scheduling, and security and IT access coordination.
• Handle sensitive and confidential information with discretion and professionalism.
• Identify and implement administrative process improvements to increase efficiency and consistency across the value streams.

Benefits

• Flexible work arrangements
• Learning opportunities
• Friendly team environment
• Health insurance coverage
• Life insurance
• Disability insurance
• Savings plan
• Company-paid holidays
• Paid time off for vacation and/or personal business
• 9/80 work schedule option
• 401(k) matching program
• Possible overtime, shift differential, and discretionary bonus, depending on the position

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED