Administrative Specialist 4

New Jersey Courts•Paterson, NJ

1d•Hybrid

About The Position

The Passaic Vicinage is seeking an Administrative Specialist 4 to assist the Civil Division. Under the general direction of the Court Executive 2b (Civil Division Manager) or Court Executive 1b (Assistant Civil Division Manager), the position reviews court filings for compliance with statutes and directives, mediates Civil Division cases not disposed of through mandatory or other court-annexed dispute-resolution programs, and provides case-management assistance to the Presiding Judge for specialty case types. The position prepares for and convenes mediation hearings, reports results to the Court, facilitates communication and information exchange between counsel and parties, and conducts settlement conferences in Landlord Tenant, Small Claims, and Special Civil cases. It also reviews and analyzes written materials, develops administrative controls and procedures, analyzes cases under applicable laws and practices, responds to complaints, explains Judiciary policies and procedures, and provides direction and feedback. Regular and predictable physical presence at the worksite is an essential function. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to two days of remote work outside Judiciary buildings, subject to program requirements including high-speed home internet and a multifactor authentication app.

Requirements

Bachelor’s degree from an accredited college or university and four years of experience in professional case management and/or dispute resolution, subject to the stated substitutions.
Applicants without the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis, with one year of such experience equal to 30 semester-hour credits.
An associate degree and two additional years of paraprofessional and/or professional experience may substitute for a bachelor’s degree.
A master’s degree may substitute for one year of experience.
A law degree from an approved American Bar Association law school may substitute for two years of experience; a master’s degree and law degree may not both be used as substitutions.
Degrees conferred outside the United States must be evaluated by a recognized evaluation service.
Strong persuasive communication, listening, negotiating, creative-thinking, and decision-making skills, and understanding of the litigation process.
Regular and predictable physical presence at the worksite.
Selected candidate must be authorized to work in the United States.
Newly hired employees must agree to a thorough background check that includes fingerprinting.
Newly hired Judiciary employees must establish and maintain a principal residence in New Jersey within one year, subject to the stated exemption process.
A New Jersey-valid driver’s license is required only if operating a vehicle is necessary to perform essential duties.

Nice To Haves

Experience in civil practice relating to Landlord Tenant matters, litigation, or dispute resolution.
Prior experience as a court-appointed mediator or settlement agent.
Graduation from an accredited law school with a Juris Doctor degree.
Experience working with a diverse and multilingual customer base with limited English language proficiency.

Responsibilities

Review court filings for compliance with statutes and directives.
Mediate Civil Division cases not disposed of through mandatory or other court-annexed dispute-resolution programs.
Provide case-management assistance to the Presiding Judge for specialty case types.
Prepare for and convene mediation hearings and report results to the Court.
Facilitate communication and information exchange between counsel and parties to identify case issues and attempt resolution without trial or assist with trial preparation.
Conduct settlement conferences in Landlord Tenant, Small Claims, and Special Civil cases.
Review, interpret, and analyze written materials.
Develop administrative control systems, policies, or procedures to ensure efficient operations.
Analyze cases in accordance with existing laws, regulations, or professional practices.
Respond to employee, attorney, litigant, or citizen complaints.
Explain Judiciary policies or procedures to clients or customers.
Provide direction and feedback.
Perform other related duties as required.