Administrative Assistant 4

Northrop Grumman • San Diego, CA

1d • $66,600 - $111,000 • Onsite

About The Position

Northrop Grumman’s Aeronautics Systems is seeking an Administrative Assistant 4 to support the RQ-4 Operating Unit (OU) on-site in San Diego, California. The position is in the office and may accommodate a hybrid telework schedule. The selected candidate provides administrative support to the OU, including calendar and travel management for its leadership team and travel and expense support for OU employees assigned overseas. The role also supports meetings, office operations, documentation, and facility needs. A Secret security clearance must be obtained and maintained.

Requirements

• High school diploma or GED, plus a minimum of 6 years of additional education and/or related administrative experience.
• Experience maintaining multiple calendars.
• Experience scheduling domestic and international travel plans.
• Ability to perform detail-oriented work without close supervision.
• Ability to independently assess priorities.
• Ability to work with confidential information.
• Proficiency in Microsoft Word, Excel, Access, PowerPoint, Teams, AI tools, and Outlook to produce and distribute email, letters, memoranda, and reports.
• Experience scheduling meetings for senior management and coordinating logistical support for internal and external meetings, including off-site events.
• Ability to obtain and maintain a Secret security clearance.

Nice To Haves

• Proficiency with Microsoft Office suites, SharePoint, Outlook, CATS, Concur, iTRIP, iBuy, Zoom, Smart Buy, and Salesforce.
• Experience with Northrop Grumman policies and procedures.
• Experience with expatriate International Assignment Agreements and travel arrangements.

Responsibilities

• Provide administrative support for the RQ-4 Operating Unit.
• Manage calendars for the OU leadership team, including scheduling meetings, prioritizing and resolving conflicts among requests, keeping the team informed of short-notice changes, and handling calendar information discreetly.
• Record and distribute notes from OU meetings.
• Arrange domestic and international travel for the OU leadership team and prepare expense reports.
• Arrange travel for RQ-4 OU expatriate employees working overseas in accordance with Global Mobility Office processes and International Assignment Agreements, and prepare expense reports.
• Perform office functions, including maintaining files, interviewing callers and making referrals, arranging meetings and conferences, and receiving, referring, or answering mail.
• Review draft and final documents for grammatical usage and answer questions about office operations, policies, and procedures.
• Gather, compile, and report information relevant to supervisors’ assignments.
• Prepare meeting rooms and provide logistical support, including computer and teleconference setup, opening files, and arranging catering or beverage service as needed.
• Manage on-site conference rooms, including scheduling and ensuring they are stocked with materials and equipment.
• Manage the facility footprint and coordinate ongoing needs and changes with the facilities team.
• Take and transcribe dictation, as needed.

Benefits

• Health insurance coverage
• Life insurance
• Disability insurance
• Savings plan
• Company-paid holidays
• Paid time off (PTO) for vacation and/or personal business
• Potential overtime, shift differential, and discretionary bonus, depending on the position
• Potential long-term incentives for employees in Vice President or Director positions

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED