Administrative Coordinator 4

State of Louisiana•Jackson, LA

23h•Onsite

About The Position

Dixon Correctional Institute is seeking an Administrative Coordinator 4 to support the daily operations of a secure, all-male correctional facility in Jackson, Louisiana. The role supports administrative processes affecting staff, offenders, and institutional effectiveness, and requires strong communication, attention to detail, professionalism, confidentiality, and the ability to manage complex tasks in a fast-paced environment. The position executes departmental and program responsibilities in compliance with established rules, regulations, and institutional policies. It coordinates communication with internal staff, external agencies, vendors, and stakeholders; serves as the office’s primary liaison; and provides direct administrative support to management. The role also handles routine administrative matters to help managers focus on higher-level decisions and ensures accuracy and confidentiality in documentation, reporting, and records. This may be a temporary job appointment lasting up to four years, but may instead be filled as a probational appointment if a non-temporary position becomes available. This is a position at a 24-hour facility and the agency is a Drug Free Workplace.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university may be credited as six months of experience.
Applicants must authorize the HR Office to contact prior employers for references under the Prison Rape Elimination Act (PREA) by answering “YES” to the PREA question.
Any degree, certificate, special license, or DD-214 must be verified by official documentation before hire.
Qualifying experience based on college credit or hours must be supported by a transcript.
Applicants must provide relevant, detailed experience and education in the application; resumes are not accepted in lieu of completed application sections.

Nice To Haves

Competency in accepting direction and willingness to follow guidance or instructions.
Competency in following, reinforcing, adapting, or developing policies and procedures to maintain compliance.
Competency in managing financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

Execute complex departmental and program responsibilities in compliance with established rules, regulations, and institutional policies.
Coordinate and facilitate communication among the department, internal staff, external agencies, vendors, and stakeholders.
Serve as the office’s primary liaison and maintain professional relationships while ensuring timely exchange of information.
Provide administrative support to management by maintaining calendars, scheduling appointments, arranging travel, preparing correspondence, and issuing directives on behalf of leadership.
Independently handle routine matters to streamline administrative processes and allow managers to focus on higher-level decisions.
Ensure accuracy and confidentiality in documentation, reporting, and record-keeping related to institutional operations.

Benefits

Defined benefit pension plan
Health insurance, also available post-retirement
At least 10 paid holidays
Sick and annual leave that rolls over from year to year
Paid time or accrued time off for hours worked over 40 per week
Deferred compensation plan
Flexible benefits plan
Alternate work schedules, potentially including 4/10 schedules for eligible positions
Employee recognition programs
Internal promotional opportunities
Professional development