Administrative Coordinator 1-4 (CSRC)
About The Position
The Administrative Coordinator supports management staff of the Child Safety Response Center (CSRC) and helps maintain accurate, timely, and compliant payroll, hiring, reporting, and onboarding operations. The position coordinates recruitment from the initial vacancy request through hire, including forwarding applications for qualification review, scheduling interviews, coordinating hiring recommendations, conducting and documenting reference checks, processing hiring documentation, monitoring applicant status, coordinating conditional offers, and tracking clearances and onboarding progress. The role also serves as the CSRC Human Resources Coordinator/Liaison, processes employee changes and other HR actions, assists with payroll audits and time-entry reports, and serves as the CSRC safety coordinator. The position may be filled at Administrative Coordinator 1 through 4, depending on the selected applicant. No experience or training is required.
Requirements
- No experience or training is required.
- Must complete and clear multiple background clearances before employment with DCFS.
- The application must include relevant, detailed experience and education information; resumes are not accepted in lieu of completed application sections.
Nice To Haves
- Accepting Direction: openness and willingness to follow guidance or instructions.
- Communicating Effectively: ability to convey information, ideas, and emotions through structured communication that promotes understanding and engagement.
- Demonstrating Accountability: ability to take ownership of actions, behavior, performance, decisions, and outcomes.
- Acting with Ethics and Integrity: ability to make choices reflecting ethical standards, integrity, and honesty.
- Displaying Professionalism: ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Responsibilities
- Provides support to management staff of the Child Safety Response Center (CSRC).
- Reviews incoming mail and monitors the fax machine, including written reports of abuse and/or neglect, and forwards materials to managers via the centralized mailbox.
- Serves as the Human Resources Coordinator/Liaison for the CSRC.
- Processes documents in preparation for interviewing and hiring new employees.
- Processes terminations, details, promotions, transfers, and other HR duties.
- Prepares and processes HR forms related to vacancy requests, schedules interviews, and completes follow-up on other departmental actions.
- Coordinates recruitment and hiring from the initial vacancy request through hire, including application routing, interviews, hiring recommendations, reference checks, hiring documentation, applicant status, conditional offers, clearances, and onboarding progress.
- Completes payroll audits and processes time-entry reports for errors as assigned.
- Completes overtime and leave charts for CSRC staff for management review.
- Serves as safety coordinator for the CSRC and gathers attendance and task-related information for quarterly safety training.
- Performs other duties as assigned to support smooth departmental operations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
