Administrative Assistant 4

Northrop Grumman • Rolling Meadows, IL

4d • $63,500 - $105,900 • Onsite

About The Position

Northrop Grumman's Mission Systems Sector is seeking an Administrative Assistant 4 to support the Survivability Production Programs Operating Unit in Rolling Meadows, Illinois. The position provides administrative support to the Operating Unit director and program management staff, including routine office operations, calendar management, meeting coordination, document review, information gathering and reporting, travel booking, and expense reporting. It also supports the logistics and administration of annual program management reviews with large customer groups.

Requirements

• High school diploma or equivalent and six years of additional education and/or related experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel, for calendar maintenance, meeting coordination, and composing briefings, reports, correspondence, and memoranda.
• Mastery of digital collaboration tools such as Zoom and Teams, including knowledge of virtual and hybrid meeting protocols and features such as chat, screen sharing, and breakout rooms, and the ability to troubleshoot minor issues in real time.
• Experience planning and providing logistical support for meetings and events, including catering arrangements.
• U.S. citizenship.

Nice To Haves

• Government, military, aerospace, or defense industry experience.
• Experience supporting multiple members of senior-level management.
• Experience supporting geographically dispersed teams.
• Experience reviewing and editing written material for spelling and grammar.
• Knowledge of Northrop Grumman resources, policies, and procedures.
• Advanced experience with Concur or a similar travel and expense reporting system.
• SharePoint or equivalent experience, and intranet/internet proficiency.
• Ability to obtain and maintain a Secret security clearance.

Responsibilities

• Proactively manage assigned staff calendars, prioritize and schedule meetings, accommodate quick-turn requests, anticipate upcoming needs, and resolve schedule conflicts.
• Support reporting and presentation requirements by collecting and summarizing data, preparing draft documents, planning and scheduling reviews, and facilitating timely, complete submissions.
• Arrange domestic and international travel and process expense reports for assigned staff.
• Attend staff meetings, publish agendas, and follow up on action items.
• Arrange and support internal and external on-site meetings, including conference room reservations and catering.
• Respond to employee requests by providing direct support or appropriate resource referrals.
• Manage or support special projects as assigned.
• Provide backup support for other administrative staff as needed.
• Greet employees and visitors courteously and check visitor identification, issue badges, and record arrival and departure times.
• Receive, sort, and deliver incoming mail; facilitate outgoing mailings and shipment of business items.
• Oversee office supply inventory and support ordering and purchasing.
• Set up and maintain files, manage executive calendars, arrange meetings and conferences, and receive, refer, or answer mail.
• Review draft and finished documents for appropriate grammar and answer questions about office operations and established policies and procedures.
• Gather, compile, and report information relevant to supervisors' assignments.

Benefits

• Health insurance coverage
• Life and disability insurance
• Savings plan
• Company-paid holidays
• Paid time off (PTO) for vacation and/or personal business
• Potential overtime, shift differential, and discretionary bonus, depending on the position

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED