Sentinel Administrative Assistant 4 - 20450
About The Position
Northrop Grumman Space Systems is seeking an Administrative Assistant 4 to support System Integration and Sustainment, and Specialty Engineering, on the Sentinel program. The position is located in Roy, Utah, and performs an administrative leadership role supporting the Director’s team. The work includes coordinating complex executive schedules and travel, managing office information flow, supporting meetings and office operations, and independently handling multiple assignments in a high-tempo environment. The position’s standard schedule is 9/80: nine-hour days Monday through Thursday, with every other Friday off.
Requirements
- High school diploma or GED, or higher, and at least 6 years of experience providing administrative or executive support.
- U.S. citizenship and ability to obtain a DoD Secret Security Clearance.
- Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Ability to work with minimal supervision.
- Outstanding verbal, interpersonal, and written communication skills.
- Ability to be an exceptional team player and interface well at all organizational levels.
Nice To Haves
- Active DoD Secret Security Clearance.
- Proficiency with Concur or a similar business and travel expense system, including complex, frequently changing travel.
- Demonstrated ability to manage multiple administrative projects and initiatives.
- Strong interpersonal, organizational, and problem-solving skills.
- Collaborative, proactive, self-motivated, well-organized, detail-oriented, and appropriately assertive approach, with the ability to execute projects and tasks independently.
- Good judgment, flexibility, and agility in prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.
- Experience planning and providing logistical support for meetings and events.
Responsibilities
- Support the Director’s team, including scheduling internal and external meetings.
- Manage a complex and dynamic executive calendar, strategically prioritizing competing demands and resolving conflicts.
- Coordinate travel itineraries, transportation, lodging, schedule changes, and timely expense reporting.
- Manage executive office information flow, ensuring time-sensitive emails, information, requests, decisions, and commitments are prioritized and addressed.
- Anticipate executive needs, identify emerging issues, and proactively resolve or elevate matters requiring executive attention.
- Coordinate office seating with facilities.
- Maintain various forms, files, folders, and access lists.
- Facilitate meetings and conferences by coordinating content and logistics, sharing materials, and capturing and distributing notes, minutes, and action items.
- Escort cleaning personnel.
- Build and maintain working relationships, communicating with executive, administrative, and management personnel to gather or convey relevant information.
- Answer questions about office operations and established policies and procedures.
- Independently prioritize and execute multiple concurrent assignments in a high-tempo environment while maintaining accuracy and attention to detail.
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- 401(k)
- Educational assistance
- Life insurance
- Employee assistance programs and work/life solutions
- Paid time off
- Health and wellness resources
- Employee discounts
- Disability insurance
- Company-paid holidays
- Potential eligibility for overtime, shift differential, and a discretionary bonus, depending on the position
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
