Administrative Assistant 4

Northrop Grumman • Palmdale, CA

4d • $66,600 - $111,000

About The Position

Northrop Grumman Aeronautics Systems is hiring an administrative professional to support its Test and Evaluation organization in Palmdale, California. The role provides administrative support to multiple T&E Center of Technical Excellence Directors and Department Managers, handling confidential and proprietary information and assisting leadership with daily operations, meetings, travel, documentation, and special projects. The position also provides backup support to other administrative staff as needed.

The role requires advanced proficiency with Microsoft Office and digital collaboration tools, experience recording meeting notes and action items, and experience with a business travel and expense system such as Concur. The successful candidate must be able to obtain or transfer and maintain a final U.S. adjudicated government Secret clearance and any required program access within a reasonable period, as determined by the company. The position requires the ability to frequently move and position objects weighing up to 50 pounds without assistance.

The company offers flexible work arrangements and a 9/80 schedule, with every other Friday off. The stated primary-level salary range is $66,600 to $111,000. Depending on the position, employees may also be eligible for overtime, shift differential, and a discretionary bonus. Benefits include health insurance, life and disability insurance, a savings plan, company-paid holidays, and paid time off for vacation or personal business.

Requirements

• High school diploma and 6 years of related professional or military experience, or a bachelor's degree and 2 years of related professional or military experience, or a master's degree and 0 years of related professional or military experience.
• Ability to obtain or transfer and maintain a final U.S. adjudicated government Secret clearance and any required program access within a reasonable period, as determined by the company.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel, for calendar management, meeting coordination, and composing briefings, reports, correspondence, and memoranda.
• Mastery of digital collaboration tools such as Zoom and Teams, including protocols and features for virtual or hybrid gatherings and the ability to troubleshoot minor issues in real time.
• Experience maintaining meeting action items and notes.
• Ability to organize and reserve conference rooms and plan beverages and meals as needed.
• Experience with a business and travel expense system such as Concur, Edge, or similar.
• Ability to frequently move and position objects weighing up to 50 pounds without assistance.

Nice To Haves

• Government, military, aerospace, or defense industry experience.
• Experience supporting multiple members of senior-level management.
• Experience supporting geographically dispersed teams.
• Experience reviewing and editing written material for correct spelling and grammar.
• Knowledge of Northrop Grumman resources, policies, and procedures.
• Advanced experience with Concur or a similar travel and expense reporting system.
• SharePoint or equivalent experience, and intranet/internet proficiency.
• Experience coordinating and planning Outlook calendar meetings.
• Experience with purchasing tools such as SmartBuy, SAP, or similar.
• Excellent communication and interpersonal skills, with the ability to interface with employees and management at all levels.

Responsibilities

• Provide administrative support to multiple T&E Center of Technical Excellence Directors and Department Managers.
• Review draft and finished documents for appropriate grammar and usage.
• Handle high-level and confidential or proprietary information appropriately.
• Provide daily support for tasks assigned by the leadership team.
• Book travel and prepare expense reports using Concur or related systems.
• Coordinate and plan meetings using Outlook calendars.
• Coordinate and track T&E CoTE training certifications.
• Maintain departmental organizational charts.
• Track progress of brief flow-downs and ensure management accountability.
• Create PowerPoint presentations, Word documents, and Excel files as needed.
• Maintain action items and meeting notes.
• Organize and reserve conference rooms and arrange beverages and meals as needed.
• Facilitate staff and leadership-level meetings by managing the computer and agenda.
• Maintain building office supplies and supplies needed by the leadership team.
• Maintain seating charts and update office and cubicle name tags.
• Assist with new employee onboarding as needed.
• Answer questions about office operations and established policies and procedures.
• Coordinate large and high-level meetings.
• Manage or support special projects as assigned.
• Provide backup support for other administrative staff as needed.

Benefits

• Flexible work arrangements
• 9/80 work schedule with every other Friday off
• Health insurance coverage
• Life insurance
• Disability insurance
• Savings plan
• Company-paid holidays
• Paid time off for vacation and/or personal business
• Potential eligibility for overtime, shift differential, and discretionary bonus, depending on the position

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED