Sentinel Administrative Assistant 3 - 19893
About The Position
Northrop Grumman's Sentinel Program is hiring an Administrative Assistant 3 in Roy, Utah. The role provides high-level administrative and operational support to the Chief of Staff for the Office of Chief Engineer and the broader leadership team. The assistant manages complex calendars; coordinates senior-level meetings, events, and travel; prepares executive communications and presentations; and serves as a key contact for internal and external stakeholders. The position calls for a proactive, highly organized professional who can exercise sound judgment, manage competing priorities in a fast-paced environment, and maintain strict confidentiality. The standard schedule is 9/80: employees work nine-hour days Monday through Thursday and take every other Friday off. Travel is 10% of the time. Relocation assistance is not available. The role requires an active, in-scope U.S. Government DoD Secret clearance at application and the ability to obtain and maintain additional clearances and approvals.
Requirements
- High school diploma or GED and at least 4 years of related work experience.
- U.S. citizenship.
- Active U.S. Government DoD Secret clearance at the time of application, current and within scope, and ability to obtain and maintain SAP approval within a reasonable period as determined by the company.
- Ability to obtain and maintain a U.S. Government DoD Top Secret clearance and SCI access, and complete a Counter-Intelligence Polygraph examination, as determined by the company.
- Proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel, and Teams, and virtual meeting platforms.
- Experience managing complex calendars, travel arrangements, and meeting logistics.
- Strong written and verbal communication skills, including drafting and editing professional correspondence and presentations, and serving as an effective gatekeeper and liaison.
- Excellent organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks with competing deadlines.
- Ability to exercise discretion and maintain confidentiality.
- Strong interpersonal and customer-service skills, with the ability to work effectively across all organizational levels.
Nice To Haves
- Experience supporting complex teams and events.
- Familiarity with Workday and Concur.
- Experience coordinating large meetings, offsites, or events.
- Ability to anticipate needs, take initiative, and work with minimal supervision.
- Experience in an engineering, aerospace/defense, or highly regulated environment.
Responsibilities
- Manage complex calendars, schedule meetings, resolve conflicts, and ensure preparation time and materials are available for the executive.
- Coordinate domestic and international travel, including itineraries, transportation, lodging, and changes.
- Plan and support leadership meetings, town halls, and other events, including agendas, materials, logistics, minutes, and follow-up actions.
- Prepare, edit, and format correspondence, reports, presentations, and other executive-level documents.
- Screen, prioritize, and route incoming emails, calls, and requests; respond on the executive's behalf where appropriate and escalate issues as needed.
- Track and support action items, deadlines, and recurring deliverables for the executive and leadership team.
- Process and reconcile expense reports, purchasing requests, and other administrative transactions in accordance with company procedures.
- Maintain organized electronic and paper files and records in accordance with records-management requirements.
- Build and maintain relationships with internal partners and external stakeholders, representing the executive professionally and discreetly.
- Handle sensitive and confidential information with integrity and judgment.
- Anticipate executive needs and independently solve complex operational bottlenecks.
- Support special projects and ad hoc assignments requested by the executive or HR/leadership.
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- 401(k)
- Educational assistance
- Life insurance
- Employee Assistance Programs and Work/Life Solutions
- Paid time off
- Health and wellness resources
- Employee discounts
- Disability insurance
- Company-paid holidays
- Potential eligibility for overtime, shift differential, and a discretionary bonus, depending on the position
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
