Administrative Assistant

Groundworks•Virginia Beach, VA

9d•$22 - $26•Onsite

About The Position

The Administrative Assistant provides back-office support to the sales and operations teams. The role helps maintain day-to-day administrative functions, supports accurate data reporting, and facilitates internal documentation processes. The Administrative Assistant tracks down pending documentation as needed and outlines what is required for each job to be successful. The position works from a local branch in an office environment.

Requirements

1–2 years of administrative support experience, preferably in the construction industry.
Excellent verbal and written communication and interpersonal skills.
Intermediate computer skills using Excel, Word, PowerPoint, Outlook, and Adobe PDF editing.
Knowledge of office management systems and procedures.
Excellent time management and ability to prioritize work.
High attention to detail and problem-solving skills.
Dedication to providing excellent customer service.
Ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

Administrative support experience in the construction industry.

Responsibilities

Prepare and manage Contractor Agreements and Certificates of Insurance (COIs).
Enter data for financial reporting, operational quality control tracking, sales metrics, CRM, and other reporting procedures.
Assist with onboarding new hires, including documentation and system setup.
Maintain and organize digital and physical office documents.
Support coordination and organization of proposals and bid documents for upcoming projects.
Write and distribute email correspondence, memos, letters, faxes, and forms.
Assist in preparing regularly scheduled reports.
Develop and maintain a filing system.
Perform other duties as assigned.
Report to work reliably and on time each working day.