Administrative Assistant

Al - Furqaan Foundation • Bolingbrook, IL

9d • Onsite

About The Position

The Administrative Assistant provides high-level administrative support to the School team and helps ensure efficient office operations. The role includes scheduling meetings, preparing reports, handling correspondence, managing office needs, and supporting projects and executive initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This is a full-time, 100% in-office position and is not remote.

Requirements

• Minimum of 3 years of experience in an administrative, executive assistant, or similar role.
• Must be legally authorized to work in the United States.
• Must be able to pass a local criminal history check and a fingerprint background check.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.
• Availability to work flexible hours as needed.

Nice To Haves

• Bachelor’s degree preferred.
• One year of administrative experience preferred.
• Arabic language skills preferred.
• Urdu language skills preferred.
• Ability to commute to Bolingbrook, IL 60440 preferred.

Responsibilities

• Schedule and coordinate executives’ meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence; draft, edit, and proofread documents and presentations.
• Prepare meeting agendas, take minutes, distribute them promptly, and ensure executives are prepared for meetings.
• Plan and book travel itineraries, accommodations, and logistics for business trips.
• Maintain office supplies and filing systems, keep the office organized and professional, and handle the front desk.
• Assist with planning and executing projects, conducting research, and compiling reports as needed.
• Handle sensitive information discreetly and maintain confidentiality.
• Support executive initiatives and special projects as required.
• Build and maintain positive relationships with internal and external stakeholders.

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level