Administrative Assistant

Boston College • Newton, MA

9d • $26 - $33

About The Position

The Office of First Year Experience (FYE) welcomes incoming first-year and transfer students into the Boston College community through programs including University Orientation, the 48hours Retreat, the Compass Mentoring Program, First Flight / First Year Academic Convocation, and other collaborative programming. FYE is part of Boston College’s Division of University Mission & Ministry, which advances the University’s Jesuit, Catholic mission and supports the formation of the Boston College community.

The Administrative Assistant provides comprehensive support to FYE’s people and programs and serves as a front-line ambassador and central administrative manager for the department. The role manages communications with students and families, office and program space reservations, supply stocking and ordering, department financial paperwork and payments, and hiring and pay for summer orientation leaders. The Administrative Assistant also hires, trains, and supervises student employees who support FYE during the academic year and summer.

The role supports the planning and implementation of FYE programs, including Orientation, First Year Academic Convocation, Compass Mentoring, and the 48hours Retreat. This work involves collaboration with colleagues across the University, managing complex databases and files, and representing the department on site to students and families during some program components. Occasional early morning or evening work may be required to support programming.

Requirements

• High school diploma required.
• Competencies in teamwork, customer focus, continuous learning, decision making/problem solving, communication, applying technology, openness to change, productivity, and people development.
• Occasional early morning or evening work may be required to support FYE programming.

Nice To Haves

• Undergraduate degree preferred.
• Three to five years of administrative support experience preferred.

Responsibilities

• Manage phone calls, email, and other written correspondence with students and families.
• Manage space reservations for the office and FYE programs.
• Stock and order supplies for the office and its programs.
• Process departmental financial paperwork and payments.
• Manage hiring and pay for summer orientation leaders.
• Hire, train, and supervise student employees during the academic year and summer.
• Support the planning and implementation of Orientation, First Year Academic Convocation, Compass Mentoring, the 48hours Retreat, and other FYE programs.
• Collaborate with colleagues across the University.
• Manage complex databases and files.
• Represent the department on site to students and families during some program components.

Benefits

• Tuition remission for employees.
• Tuition remission for eligible spouses and children.
• Medical, dental, and vision insurance.
• Low-cost life insurance.
• Eligibility for University-funded 401k and employer-sponsored 403b retirement plans.
• Paid holidays annually.
• Sick and vacation pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED