Administrative Assistant

Caterpillar Inc.•Peoria, IL

9d•$29 - $43•Onsite

About The Position

The Administrative Assistant provides coordination and support for a team and its leaders. The role manages schedules, arranges meetings and domestic and international travel, and processes expenses and charge card reconciliations. It also maintains policy and procedure manuals, prepares and distributes memos and meeting minutes, and helps keep the office running smoothly. The position requires working onsite five days a week.

Requirements

A degree or equivalent experience is desired.
Accuracy and attention to detail, including using approaches and tools to check work and applying lessons learned from mistakes.
Knowledge of collaborative techniques and ability to work constructively with a variety of individuals and groups.
Effective oral and written communication skills, including listening and interpreting information accurately.
Ability to adapt to changing assignments, processes, and people.
Ability to manage multiple concurrent priorities and activities while maintaining productivity.
Knowledge of problem-solving approaches and ability to apply accepted procedures for problem analysis and resolution.
Knowledge of office administration activities and ability to support local and remote teams.
Knowledge of Microsoft Office and ability to use basic features of two or more Office applications.
Ability to work onsite five days a week.

Nice To Haves

Demonstrated ability to manage multiple concurrent activities without reducing productivity.
Experience coordinating domestic and international travel arrangements, expense reimbursements, and charge card reconciliation.
Experience supporting local and remote teams.
Experience using multiple Microsoft Office applications.

Responsibilities

Answer telephones, take messages, and answer routine questions.
Maintain vacation schedules and the master schedule of staff whereabouts.
Maintain master copies of organizational policy and procedure manuals and keep them up to date.
Type and distribute memos, meeting minutes, and presentations for staff.
Facilitate domestic and international travel arrangements; assist with payments, expense processing, and charge card reconciliation.
Arrange meetings and schedule rooms, equipment, and refreshments.
Operate and maintain standard office equipment such as copiers, fax machines, and phones.
Distribute internal and external correspondence to appropriate recipients.
Coordinate travel arrangements and expense reimbursements.
Order, stock, and distribute office supplies.