Administrative Assistant - Full Time - Days

Cayuga Medical Center•Town of Montour, NY

4d•$21 - $27•Onsite

About The Position

The Administrative Assistant performs a variety of office tasks using knowledge of administrative procedures and works directly with the SNF Administrator to support communication and efficient office operations. The position also works closely with the Director of Social Work, Director of Nursing, and Activities Director on interdepartmental responsibilities. The role maintains confidential records and supports resident admissions, discharges, transfers, care conference communications, Medicare certification tracking, referral processing, and required reporting. It also maintains facility systems and software, assists with submissions and reports, answers phones, relays messages, and performs other related duties as assigned. This is an onsite position at Seneca View Skilled Nursing Facility in Montour Falls, New York, with weekday hours scheduled between 8:00 AM and 6:00 PM.

Requirements

Associate degree in secretarial science or equivalent education or experience.
Appropriate prior administrative assistant experience.
Excellent grammar, spelling, punctuation, and formatting skills.
Ability to interact with visitors and employees in a friendly and professional manner, including handling difficult situations effectively.
Required computer skills and typing ability of 60 or more words per minute.
Experience creating various correspondence and reports.
High initiative and strong problem-solving skills, with the ability to make rapid decisions and manage details calmly.
Flexibility and willingness to work extra hours as needed.

Nice To Haves

Bachelor's degree strongly preferred.
Proven ability to contribute to a team and deliver results on time and within budget.
Project management experience.

Responsibilities

Maintain files and safeguard confidential information, including daily and weekly census reports, unscheduled PBT reports, resident files, SNF Incident Report data, and the restraint tracking database.
Manage administrative tasks for admissions, discharges, and transfers, including Meditech data entry, admission packets, resident labels and bracelets, and notification of the ombudsman about unplanned changes.
Schedule weekly resident care conference notices and distribute baseline care plans to families and residents in a timely manner.
Track Medicare certifications and recertifications and ensure physician signatures are obtained on time.
Maintain the Seneca View referral log, track referrals for civil rights compliance, and submit County Department of Social Services notifications (DSS-3559) for changes in Medicaid resident status.
Update the wander system and maintain Point Click Care software.
Assist with HCS reports, MDS, Apex, and PBJ submissions.
Answer phones and relay messages.
Perform other job-related duties as assigned.